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Organizational Governance
2016-2020 FINANCIAL PLAN
MUNICIPAL GRANTS POLICY
This policy specifies that the City will
establish ongoing grants from year to
year, as well as grants for one-time
requests; what types of initiatives/
organizations are generally eligible for
grants; what types of costs, grants can
and cannot cover; and official procedures
for processing grant requests, grant
appeals and late grant applications, as
well as setting the grant budget.
PUBLIC ART POLICY
The goal of the Public Art Policy is to
ensure a sustainable funding mechanism
that supports the City’s commitment to
spend existing and future funds more
creatively, serve as an act of public trust
and a steward for public art, guide City
staff in implementing the Public Art
Program, and make public art a catalyst
for creativity in Surrey’s diverse
community.
RESERVE AND SURPLUS POLICY
This policy directs the establishment and
maintenance of reserves, unappropriated
surplus, and appropriation of surplus, as
well as the use of reserves and
appropriations of surplus in meeting the
short and long-term financial goals of the
City. The policy states guiding principles,
objectives, criteria, and procedures,
including allowable minimum and
maximum reserve and surplus balances.
TAX EXEMPTION POLICY
This policy provides guidance to Council
in the processing of applications for
exemption from property taxes. Though
the Community Charter states that
exemptions are at the discretion of
Council, this policy establishes principles
which serve as a guide in the evaluation
of applicants.
PROCEDURES AND GUIDELINES
CASH HANDLING PROCEDURE
This policy specifies the requirements
staff must meet when handling tender,
from the initial point of collection through
the reconciliation and the deposit process.
REPLACEMENT RESERVE FUND
PROCEDURE
The Replacement Reserve Fund guideline
helps to make sufficient reserves available
to replace the City’s extensive inventory
of buildings and equipment. The City
makes annual appropriations to the
Replacement Reserve Fund to provide
necessary funding and reviews the fund,
to ensure that funding levels increase
over time.
PROCUREMENT PROCEDURE MANUAL
This document details the process that the
City is required to follow when
completing purchases and ensures
applicable Federal, Provincial and
Municipal legislation is followed. It
explains the purchase flow and the
requirements for making purchases on
behalf of the City, including when to
conduct a public competitive solicitation
process.
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