Havergal College Course Calendar, 2016-17 Academic Year

HAVERGAL COLLEGE

Course Calendar 2016–2017

Student Absences

Parents of Day Students are requested to telephone or email the Day School Office (DSO) before

8:00 am when their daughter is absent or late. The DSO will call home if no call or email is received.

Boarding School Dons inform the DSO about Boarder absences.

Note:

The Day School Office hours are from 7:30 am to 4:00 pm, Monday to Friday.

DSO Telephone Number: 416.482.4723

DSO Fax Number: 416.483.5789

DSO Email:

When students are absent during the school day or for several days, upon their return, they must

present a note to the DSO from parents or from Boarding School Dons clearly stating the reason for the

absence(s). Students who miss exams must bring a doctor’s note upon their return. If a student skips a

class or Prayers, she is referred to the Head of Upper School and is subject to a Saturday detention.

Extended Absences Procedure

Havergal cannot make special arrangements when a family chooses to take an extended absence

outside school vacation dates. In such cases, academic penalties may occur if students do not

complete the required assessments in a timely manner and do not show sufficient evidence of success

on the overall expectations of a course. We urge families to consider special requests very carefully

as a student’s absence can jeopardize her learning as it involves participating in class activities

and completing required assignments, team commitments and leadership responsibilities. Boarder

parents are asked to make travel arrangements well in advance that are aligned with school holidays.

In the case of an extended absence due to extenuating circumstances, students should work with the

Assistant Head (Junior, Middle or Senior School) to complete academic agreement forms.

Occasionally, students have activities or interests (e.g. sport or music training or competition) that

take them out of school for extended or frequent periods of time. Once the school has been advised

and permission given by the Head of School, teachers will provide appropriate support to students.

Students are expected to take responsibility for meeting with their teachers in advance of a planned

absence and to meet the expectations established by the teacher. This includes the completion of all

assignments in a timely manner as specified by the teacher. The Guidance Counsellor and Assistant

Head (Junior, Middle or Senior School) will assist students in making arrangements where necessary.

In the case of sudden serious illness that results in an extended absence, the school will support the

family in a compassionate manner.

How Students Should Prepare For a Planned Absence

1. Email all teachers to alert them of the upcoming absence; in this message, indicate that you will

be seeking them out for a face-to-face meeting in order to plan work and set dates for missed

assessments. Ask them what time/location would be best for this meeting and then confirm that

you will be there. Write this into your planning agenda.

Do not miss these appointments!