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STATEMENT OF PURPOSE
The following Travel Policy is intended to provide guidelines, policies, procedures and
information for Williams-Sonoma, Inc. (WSI) associates who travel or incur expenses for
business purposes. This Policy applies to all U.S., Canadian and Global associates as well as
suppliers and consultants who incur travel expenses that are charged to Williams-Sonoma, Inc.
(Exception: Only associates of WSI may utilize our rental car contract). It is our intention to
implement a successful travel program, which will provide quality services and high standards
for the traveler while maintaining profitability for the Company. By providing the proper
information and assistance to each traveler, we will maximize efficiency while minimizing
expenses. This Travel Policy also answers questions relating to travel expense and
reimbursement.
Understanding and adhering to these policies and procedures is the responsibility of all WSI
associates who travel. It is the responsibility of WSI managers to ensure that their direct reports
comply with this Policy
.
Williams-Sonoma Global Office’s (WSGO) may also have local policies in effect. Please refer to your local
policy for specifics.
GENERAL INFORMATION
Policy Information
The Travel Policy is administered by the Travel department and Senior Vice President,
Bud Cope. It is the responsibility of the Senior Vice President, and the Corporate
Accounts Payable and Travel departments to maintain, revise, and monitor the policies
and procedures outlined in this document. It is the responsibility of Corporate Accounts
Payable in the U.S. and Canada to review and process all reimbursements and to
monitor the accuracy of expense reports in compliance with policy. Williams-Sonoma
global offices will follow their current local expense procedures.The Travel Policy, as well
as copies of all forms, can be found on Homefront at the following link:
http://homefront.wsgc.com/content/homefront/Finance/Travel.html.Agency Affiliation
WSI has contracted with BCD Travel (BCD) as the designated corporate travel agency.
All travelers will need to create an online travel profile before booking any travel. Travel
profiles are created and edited through Concur (U.S./Canada) or TSPM (Global), BCD’s
online booking tools, details of which can be found on
Homefront
.