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CONTRACTORS AND CONSULTANTS
Travel Arrangements
Contractors and consultants are advised to book travel through their own Company’s
travel management company or their own resources. The consultant/contractor is also
required to identify the WSI associates they will be reporting to.
A copy of this policy and general contact information as well as the appropriate form to
submit travel expenses, shall be provided to the contractor/consultant by the engaging
manager before they travel to ensure adherence to this Travel Policy and to ensure
proper reimbursement.
It is the responsibility of the manager engaging the consultant/contractor to communicate
the terms of reimbursement and adhere to the terms of this policy. In all circumstances,
the engaging manager should require the engaged contractor/consultant to adhere to
the same guidelines and travel policies as the WSI associate.
General Guidelines
Airfare
Costs within or outside the United States should be reimbursed only on a coach, non-
refundable, lowest cost fare basis. The following expenses will not be reimbursed: airfare
upgrades, change fees (without prior WSI approval), and checked baggage for more
than one checked bag (except in the case of Photo Shoots).
Meals
Only meals incurred while traveling away from home, overnight, or on WSI’s business
will be eligible for reimbursement, up to a maximum of US$60/day. A daily per diem will
not be paid. Itemized receipts must be provided.
Lodging
All WSI required lodging expenses will be reimbursed at the lowest rate available.
Consultants/Contractors should adhere to the city cap of US$185 per night in all markets
except New York, Washington DC and Boston. Tips are to be limited to a maximum
US$8 on any day (bellman - US$5, housekeeping - US$3). WSI will not reimburse for
the following items: laundry/dry cleaning, telephone charges, room upgrades, fitness
center fees, movie rental fees, theft, loss of or damage to personal items, and toiletries.