Book 1

B - General Employment Policies

City of Greensboro Personnel Policy Manuał

Table of Contents A B C

5.8 If a recruitment for a specific position or type of position within a given work unit has been

conducted recently (typically within the last six months) and another like position vacancy occurs,

the hiring official has the option to consider additional candidates from that application process

without additional advertising. This will be an option if there is a sufficient pool of qualified and

diverse applicants remaining from the previous recruitment.

5.9 In some circumstances, and as determined by the City Manager, the rules regarding the

Recruitment and Selection process may be suspended to accomplish a more important City

objective. For example, to avoid a layoff when a position needs to be eliminated, the incumbent

may be moved into another position without advertisement or a competitive process.

6.0 PROCEDURES

6.1 The Employment Office staff is available to assist hiring officials at any point in the recruitment

or hiring process. Hiring officials are encouraged to call their departmental contact in the

Employment Office for assistance in determining qualifications, screening criteria, advertising

with outside media sources, and advice about interviewing, checking references, or conducting

background reviews. See Appendix link,

6.2 Hiring Process-Full Time and Part Time Positions

A. When a department is prepared to recruit for a vacancy, the hiring official will complete

and submit an Employment Requisition. In addition, the department should indicate whether

the position should be advertised internally on the City-wide promotional list or externally to

the public. The information should also include any requested advertisement media beyond

the City Job Board along with a budget account number to bill for advertisement fees. If the

department wants to advertise the vacancy only for an internal City-wide posting, the hiring

official must contact the Employment Office to discuss the process and to determine if there is a

sufficient diverse pool of qualified potential applicants.

1. Exceptions to posting requirements for vacant positions may be made for an approved

Departmental Reorganization.

B. The Employment Office will advertise the position using the normal job list process unless

the hiring official has requested additional advertisement. The Employment Office staff will

collaborate with the hiring official to insure that advertised requirements for a position are job

related and can be equitably applied. If requested, the staff of the Human Resources Department

will assist in recruiting qualified applicants for the advertised position.

C. During the advertisement period, the Employment Office will receive all applications for the

advertised position.

D. At the end of the advertisement process, the Employment Specialist will review the

applications screening for the criteria the hiring official included in the requisition.