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C o n f i d e n t i a l , c a n n o t b e d i s t r i b u t e d t o a n y o n e o u t s i d e H o s p i t a l i t y S o f t n e t
MANAGEMENT
COMPANY:
AlliedPRA - Chronology Only Template
This is a Destination Management Company (DMC)
Chronology of Interaction
is
filled in on the top of page 1 in the Management Company spot
TENTATIVE CLOSE OUT
DATE:
The tentative close out date 14 business days from the time the inquiry is submitted. Weekends and major
holidays are not included. However, it is required that we get a response so if we don't we continue the shop
until we do. Contact the account manager if not getting a response.
SPECIAL NOTES:
*DMCs are companies that organize various activities for a group. This can include transportation, spouse
events, recreational venues, restaurant reservations, VIP amenities, and more. We do not book the hotels
through them, so be vague about this area and say you are just starting to look at them or that another person
in your office is handling this. Right now, you are just trying to get the costs for using a DMC. We simply want
to know what it would cost to provide the services outlined in the scenario on the assignment sheet.
*These will always be COMPETITOR SHOPS. We are not shopping AlliedPRA, but their competitors in different
parts of the country.
*We will pose as a person who has not worked with a DMC before, but your boss has. Because of how busy
things are becoming your boss is allowing you to investigate what the costs would be to use a DMC for an
upcoming event. Once costs are obtained, you will discuss with your boss to see if he will approve and support
the idea of using a DMC. If they ask any questions you do not know the answers to, this will explain why.
*Detailed specifications about your event needs will be on your assignment sheet.
*We will submit the initial lead through electronically means using the DMC's website. If we do not receive a
response to our internet inquiry after 24 HOURS, we can email or call them. If no response to the second
attempt, please call as needed. There is no need to wait between attempts and we need to be diligent in
pursuing them.
*We must obtain a proposal for these shops, as they are competitor shops. PROPOSALS ARE TO INCLUDE
PRICING FOR THE DMC STAFF/SERVICE. Please review the proposals to ensure this is provided. If needed,
please call the DMC to obtain it. Follow guidelines for naming and submitting proposals, menus, contracts,
and other collateral. Emails are not required unless they in place of a proposal and include pricing. The point
is to obtain the DMC pricing, not the vendor's pricing.
*There is no need to speak with the DMC manager if they provide all that is needed via electronic means.
*Once pricing for the DMC has been obtained, we can cancel with the manager.
*BUY FACTOR SUGGESTIONS: Unique ideas for offsite events; Pricing; Smooth and helpful experience with the
DMC; Reliable transportation vendors; Excellent quality and service