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24
TRAVEL RELATED EXPENSES
Tips
Associates should always use good judgment when tipping. Following are the company
guidelines:
x
15% gratuity is strongly recommended for meals and transportation. The
maximum reimbursable amount allowed by WSI is 20%.
x
When using the services of bellmen and porters, US$2.00 per bag is suggested.
However, when traveling internationally, be sensitive to the culture and monetary
values of each foreign country and review the country’s suggested tipping
standards prior to your arrival. Associates will not be reimbursed for excessive
tipping that does not conform to foreign country guidelines. Receipts are not
required for tips to bellmen and porters while staying at a hotel.
Reimbursable Expenses
x
Passports, visas and immunizations
x
Tolls and parking lot fees – even where receipts are not obtainable
x
Photocopies and facsimile services
x
Film and developing for business related purposes – Copy Center should be
utilized whenever possible.
x
Tips
x
Health Clubs (up to US$25/day at hotels)
x
Internet access fees
x
Gas for rental cars and company owned vehicles
x
Foreign currency exchange or transaction fees
x
Mileage for personal car used for business above and beyond typical daily
commute
x
Airline baggage fees (limit 2 and within weight restrictions)
Non-Reimbursable Expenses
x
Airline club/memberships (with the exception of WSI designated frequent flyers,
as defined by those travelers flying 10 trips or more per year, who may purchase
one club membership per year). For field associates, only RVP’s are authorized
to purchase club memberships
x
Airline telephone, except for business emergencies
x
Airline upgrades
x
Alcohol from the mini bar
x
Bar tabs/alcohol when not part of a business meal
x
Annual fees for personal credit cards
x
Babysitters
x
Cigarettes/cigars or other tobacco related products
x
City tours