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GROUP TRAVEL AND MEETINGS
Because of the unique requirements for store openings, photo shoots and Regional/District
Management meetings, special arrangements have been made to accommodate travel for
these groups. All group travel must be booked through BCD. Associates (coordinators)
designated to make arrangements for travel in this organization are required to complete
individual travel profiles that conform to the information listed in their Management Approval Re-
Delegation files. New travel profiles and updates to existing travel profiles must be completed
by using the Concur on-line booking tool, set up forms and link found on Homefront. In order to
arrange hotel accommodations and rental cars, and to charge resulting fees to a corporate
travel account, coordinators must be added to the approved list provided to BCD. Perspective
group travel and meeting coordinators should contact the Travel department to be added to the
list.
The coordinators of these projects are required to communicate their groups’ travel
requirements to BCD at least two weeks prior to the required departure date. The designated
agent will make the final arrangements for the stay, and confirm the method of payment. Direct
your group travel requirements to BCD Travel via email. All hotel contracts must be signed by
Senior Vice President, Bud Cope.