Confidential — for Internal Use Only
Associate Handbook August 2016 |
40
Paychecks
DIRECT DEPOSIT
All associates are required to have their paychecks deposited into their bank accounts, except where prohibited
by local law. This process enables you to receive your paycheck regardless of whether or not you are in the
office. Your paycheck will be automatically deposited into an account at the financial institution of your
choice. You have the option of directing your pay to a maximum of three different accounts. Refer to
my.icmarc. orgfor instructions regarding online access of pay statements.
To initiate or change direct deposit, log onto
ultipro.com. Options for deposit can be changed at any time
throughout the year. Requests for direct deposit will be processed with the next available payroll cycle. At that
time, a trial run (pre-note) will take place to ensure that your bank is ready to receive funds. When the trial run
takes place, you will receive a check, or your pay will be deposited into your old account for that one pay period.
If the trial run is successful, direct deposit will be made to your new account in the subsequent payroll cycle.
EXPENSE REIMBURSEMENT
Please see the ICMA‑RC Travel and Expense Reimbursement Policy at
my.icmarc.orgfor detailed information
and instructions.
WITHHOLDING FORMS
New associates fill out federal and state withholding forms to reflect marital status and number of exemptions.
At a later date if you have a change in marital status or number of tax exemptions, log onto
ultipro.com.
PROCEDURE FOR CORRECTING PAYROLL ERRORS AND LOST OR STOLEN PAYCHECKS
You should always review your pay advice for possible errors. If an error, such as an incorrect health insurance
or 401(k) deduction, is discovered, you should report it to Human Resources as quickly as possible. For your
convenience, you can report errors by sending an email to
ultiproquestions@icmarc.org
,
which is available through
our Outlook email system. It is your responsibility to promptly report both underpayments and overpayments.
Steps necessary to correct errors will be taken. ICMA‑RC reserves the right to collect overpayments.
If you are issued a paper paycheck and it is lost or stolen, you should notify the Payroll Department
immediately. They will attempt to put a stop-payment notice on the check. If possible, a new paycheck will be
issued; however, ICMA‑RC is not responsible for lost or stolen paychecks.