ICMARC Associate Handbook August 2016

Confidential — for Internal Use Only

Associate Handbook August 2016 |

Paychecks

DIRECT DEPOSIT

All associates are required to have their paychecks deposited into their bank accounts, except where prohibited

by local law. This process enables you to receive your paycheck regardless of whether or not you are in the

office. Your paycheck will be automatically deposited into an account at the financial institution of your

choice. You have the option of directing your pay to a maximum of three different accounts. Refer to

for instructions regarding online access of pay statements.

To initiate or change direct deposit, log onto

. Options for deposit can be changed at any time

throughout the year. Requests for direct deposit will be processed with the next available payroll cycle. At that

time, a trial run (pre-note) will take place to ensure that your bank is ready to receive funds. When the trial run

takes place, you will receive a check, or your pay will be deposited into your old account for that one pay period.

If the trial run is successful, direct deposit will be made to your new account in the subsequent payroll cycle.

EXPENSE REIMBURSEMENT

Please see the ICMA‑RC Travel and Expense Reimbursement Policy at

for detailed information

and instructions.

WITHHOLDING FORMS

New associates fill out federal and state withholding forms to reflect marital status and number of exemptions.

At a later date if you have a change in marital status or number of tax exemptions, log onto

PROCEDURE FOR CORRECTING PAYROLL ERRORS AND LOST OR STOLEN PAYCHECKS

You should always review your pay advice for possible errors. If an error, such as an incorrect health insurance

or 401(k) deduction, is discovered, you should report it to Human Resources as quickly as possible. For your

convenience, you can report errors by sending an email to

ultiproquestions@icmarc.org

which is available through

our Outlook email system. It is your responsibility to promptly report both underpayments and overpayments.

Steps necessary to correct errors will be taken. ICMA‑RC reserves the right to collect overpayments.

If you are issued a paper paycheck and it is lost or stolen, you should notify the Payroll Department

immediately. They will attempt to put a stop-payment notice on the check. If possible, a new paycheck will be

issued; however, ICMA‑RC is not responsible for lost or stolen paychecks.