ICMARC Associate Handbook August 2016

Confidential — for Internal Use Only

Associate Handbook August 2016 |

Casual clothing may also be worn under special circumstances and if the supervisor has given prior approval,

such as for packing and moving office furniture to another location.

Notes on Revealing Attire

No clothing is appropriate — even a 2- or 3-piece business suit — if, when you lean over or raise your

arms, it reveals cleavage, bellies, bellybutton rings, lower-back tattoos, etc.

In keeping with ICMA‑RC’s corporate commitment to a work environment free of sexual harassment, all

sexually provocative clothing is, of course, strictly prohibited. This pertains to business, business casual, and

casual attire.

Home to Change

In an effort to ensure that associates adhere to this Dress Code policy, a supervisor may send an associate

home to change inappropriate clothing on his or her own time and at his or her own expense.

The dress code policy may be revised from time to time at the discretion of ICMA‑RC.

TELEPHONES, VOICE MAIL AND EMAIL

Office telephones, wireless devices, voice mail and email are vital communications tools designated for ICMA‑RC

business purposes. This section briefly outlines appropriate use of these items.

Be sure to refer to the

ICMA‑RC Business

& Communication Standards Guidebook

on the corporate intranet for additional guidance on telephone, voice mail, and email usage.

All electronic communications, communication equipment, network and facilities utilized at ICMA‑RC are

the property of ICMA‑RC. Communications sent to and from ICMA‑RC property or through the ICMA‑RC

corporate email system are not private. Messages may be monitored, copied and forwarded without the

knowledge of the sender or the recipient.

Note:

ICMA‑RC reserves the right to monitor all email messages that are sent to or from or received from non-ICMA‑RC addresses.

ICMA‑RC is required to monitor emails of FINRA-licensed associates relating to ICMA‑RC and any matter that may be regulated by the

FINRA or the SEC.

Internet, email and voice mail are to be used for business-related purposes. Non-business-related messages

(e.g., special interest messages including birthday greetings, congratulatory messages, special corporate or

non-corporate events or party announcements) may not be broadcast corporate-wide without prior approval

from Human Resources or Telephony Administration. In addition, email and voice mail cannot be used for

inappropriate communications, including personal correspondence, chain letters, racial or sexual jokes, or other

offensive material that would violate ICMA‑RC’s Harassment-Free Work Environment as discussed on

or Equal Employment Opportunity & Diversity Polices as discussed

ICMA‑RC prohibits the use of its electronic platform to transmit any messages, whether originating from within or

outside ICMA‑RC, that are insulting or offensive, including those that refer to race, color, religion, national origin,

sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities,