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Confidential — for Internal Use Only
Associate Handbook August 2016 |
49
TRAVEL POLICY
ICMA‑RC has an extensive Travel and Expense Reimbursement Policy covering many aspects of travel, including:
P
P
Corporate Travel Agency
P
P
Planning Group Meetings
P
P
Making Travel Arrangements
P
P
Rental Cars
P
P
Hotel Accommodations
P
P
Meal Guidelines
P
P
Reimbursable Expenses
The travel policy also provides guidelines for ICMA‑RC associates traveling together. For purposes of business
continuity, any concentration of associates from the same department should be avoided when traveling.
Furthermore, no more than three members at the executive level and/or leadership team may travel together
on the same flight to any destination.
If you travel on business, you should be familiar with all aspects of the
Travel and Expense Reimbursement Policy,
which is available at
my.icmarc.org.
(For information regarding pay and overtime for nonexempt associates on travel, see “Pay and Overtime while on
Business Travel” on
page 38of this Handbook.)
SOLICITATIONS AND DISTRIBUTION OF LITERATURE OR
NON-ICMA‑RC MARKETING MATERIALS
In the interest of maintaining a proper business environment, associates must receive advance permission from
Human Resources before any non-ICMA‑RC literature or printed materials can be distributed or merchandise
sold for personal profit at ICMA‑RC locations during work time. Corporate computers, email or voice mail
should not be used for any type of solicitation resulting in personal gain or profit.
Associates may distribute printed materials or sell merchandise related to school, civic, or charitable
fundraisers without prior approval from Human Resources. However,
these activities may occur only during
nonworking time and in nonworking areas
to avoid disruptions to daily business activities.
Associates are prohibited at all times from selling merchandise on ICMA‑RC premises for their own business
or personal gain without prior approval from Human Resources. If approval is given, merchandise may not
be sold or distributed during business hours or while either the seller or purchaser is on work time. Use of
corporate resources, including corporate office supplies and copiers for personal use, is also prohibited.
Non-associates (consultants, temporary staff, and ICMA‑RC visitors) are also prohibited from distributing material
or soliciting associates on ICMA‑RC premises without prior approval from Human Resources.