ICMARC Associate Handbook August 2016

Confidential — for Internal Use Only

Associate Handbook August 2016 |

MAXIMUM ANNUAL SICK LEAVE

For regular full-time and all types of part-time associates,

the maximum annual sick leave carryover from year to year is

seven days, or 52.5 hours. Hours not used during the year in excess of 52.5 transfer to the extended sick leave

bank at the end of the year.

For full-time and part-time ICMA-RC temporary workers,

annual sick leave is capped at seven days, or 52.5 hours

(prorated for parttime ICMA‑RC temporary workers). Unused sick leave may be carried over from year to

year, but the maximum amount that can be used in any year is seven days, or 52.5 hours.

Extended Sick Leave

Only regular full-time and regular part-time associates are eligible to accrue extended sick leave. This leave is

not available to temporary workers.

Extended sick leave accrues only if, at the end of a calendar year, an eligible associate has unused annual sick

leave

in excess of the maximum carryover amount

Here’s an example of how that would work.

A full-time regular associate accrues 75 hours of annual sick leave during the calendar year and uses only

7.5 hours of that leave during the year. At the end of the year, he would have a balance of 67.5 hours of

unused annual sick leave (75 hours accrued minus 7.5 hours used).

As explained in “maximum annual sick leave” above, he can carry over only 52.5 hours to the next calendar year;

so that leaves an excess of 15 unused hours. Rather than lose those 15 hours of annual sick leave, the hours are

credited to the associate’s extended sick leave balance and stay in that extended sick leave balance until needed.

MAXIMUM EXTENDED SICK LEAVE

The maximum extended sick leave balance allowed for regular full-time and part-time associates at any time is

60 days, or 450 hours. Once the extended sick leave balance reaches 450 hours, no additional accrued annual

sick leave remaining at the end of a calendar year may be transferred to the extended sick leave bank, and that

leave is forfeited.

USE OF EXTENDED SICK LEAVE

Extended sick leave is intended to cover illness, injury, certain absences relating to domestic violence or sexual

abuse, or emergency situations such as extended illnesses, critical illnesses or extended bereavement. More

specifically, extended sick leave can be used as described below:

Your own personal illness or injury lasting three or more workdays. May require a note from a health care

provider.

Illness or injury of your immediate family member (as defined in “Annual Sick Leave” above) lasting three

or more workdays. May require a note from a health care provider. (Note: Any absences lasting ten days or

longer will require the associate to apply for FMLA leave.)

For illnesses described in Items 1 and 2 above, you can use extended sick leave for up to ten days without having to apply for

leave under the Family and Medical Leave Act (FMLA). For illnesses lasting longer than ten days, FMLA rules will apply. Illness of an

immediate family member other than those listed above will fall under what is defined in the FMLA policy, which is discussed later in

this chapter

(see

of this Handbook)