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Confidential — for Internal Use Only
Associate Handbook August 2016 |
77
CHAPTER 6
PAID LEAVE AND LEAVE WITHOUT PAY
VACATION
ICMA‑RC provides paid vacation time (annual leave) to all regular full-time associates and to part-time
associates who work at least 25 hours a week. Vacation time can also be used for personal and emergency
purposes. ICMA‑RC recognizes that associates work hard and encourages everyone to take their vacation time.
Supervisors and managers should work diligently and creatively with associates to schedule use of vacation
time around business needs.
Earned Vacation Hours
You begin earning vacation time from your first day of employment. Regular full-time associates earn vacation
time as shown below.
Vacation Time Earned by Regular Full-time Associates
Continuous Service
Hours Earned Per Pay Period
Approximate Days Earned Per Year
0-3 years
2.89
10
3-8 years
4.33
15
8 or more years
5.77
20
Notes
Associates who join ICMA‑RC at the manager level and above begin accruing 15 days per year as of the date of hire; however, the
maximum annual accrual rate is limited to 20 days, as noted above.
ICMA‑RC does not normally pay sick leave or vacation in advance of an associate earning or accruing it. Exceptions to this must be
reviewed and approved in advance with the associate’s supervisor and Human Resources.
Regular part-time associates earn vacation time on a prorated basis. Vacation time accrues each pay period and
can be used as earned in increments of .25 hours or more following approval by the associate’s supervisor. The
biweekly pay advice shows the current total number of vacation hours available.
Maximum Vacation Accrual
ICMA‑RC limits the amount of vacation that can be accrued at any one time to 150% of an associate’s annual
accrual rate. For example, associates earning 10 days of leave per year will be able to maintain a maximum vacation
balance of 15 days. Once you reach your cap, vacation time will no longer accrue until you reduce the vacation
balance by taking leave. The following table shows the maximum vacation accruals for regular full-time associates.