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Revised 8/2016
Ruritan Reports
Reports by Club Officers
a. A list of members and officers of new clubs must
be sent to the Ruritan National Office immediately.
b. A list of newly elected officers (after annual elec‑
tion in October) must be forwarded to the Ruritan
National Office immediately. The Ruritan National
Office needs the information on this form to main‑
tain Ruritan’s IRS tax-exempt status. See the form
behind the October Monthly Report in the Club
Secretary’s Handbook
.
c. Quarterly Attendance and Activities reports must
be sent promptly to Ruritan National, the district
governor, lt. governor, zone governor, and the Na‑
tional Representative.
d. Community Service Committee Reports must
be received by the district governor by October
1. Also, applications for Ruritan of the Year must
be received by the district governor no later than
October 1.
e. Club secretaries will receive a monthly Member‑
ship Audit and Invoice report from the Ruritan Na‑
tional Office. Secretaries should respond promptly
with any member changes. Club billing information
is available on the MMS under the “invoice” op‑
tion. Club secretaries should coordinate with club
treasurers to make those payments promptly. Any
outstanding balance will be billed separately by the
Ruritan National accounting department.
f. Either the
IRS 990, 990 EZ,
or
IRS 990 N
(electronic
postcard) should be sent to the IRS by May 15.
See
details on page 43 of this handbook.
Reports by Zone Governors
Reports to district governor are shown here.
Quarterly
Activities and
Attendance
report completed
by Ruritan Club
Secretaries.
Copies must be
sent to the district
governor, lt. district
governor, zone
governor, National
Representative,
and the Ruritan
National Office.
Club Officers’ Information
form (right) must be
completed after the
club’s October election of
officers.
A copy must be sent
to the Ruritan National
Office immediately after
the election.
This information is
required by the Internal
Revenue Service.
Zone governors’ report to the district
governor is shown above.
General
Member Management System (MMS) Note
:
As more club, zone, and district officers begin to
use the MMS they will find that information that
was once communicated on reports can now be
accessed at the touch of a button.
In addition to being able to see graphs,
charts, attendance lists, and membership lists
the system will also retrieve data showing new
members, dropped members, membership
trends, member roles, and individual club audits.
Community People Meeting Community Needs
Associate Member
Individual Member Handbook
Initiation Ceremony
Rudy Bear Story/Coloring Book
Ruritan and 4-H
Ruritan and Soil Conservation
Value of being a Ruritan
Ruritan Forever
Ruritan Youth
Ruritan Foundation
Foundation 21st Century
Fund
Below is a list of brochures that are on our website or
can be mailed to you from the National Office.