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Revised 8/2016
NOTE ABOUT E-MAILING FORMS:
As with all Ruritan awards,
Community Service Merit Award forms WILL be accepted digitally and
by e-mail, provided the appropriate recipient
has
an e-mail address. It
is your responsibility to locate that e-mail address, and the form(s) you
create on your computer must contain ALL of the information required
for the award. Please keep a printed copy of your e-mail for your files
showing dates sent, etc. Signatures may be omitted when a form is sent
digitally; however, judges may make contact with designated signees for
verification, so their names must be on the form. All award applications
and/or forms must still be received on the appropriate deadlines.
2. Adhere to the stated purpose of the Service
Committee for which you are
reporting.
3. Report on one line each
project that has been
completed.
4. Type or neatly print.
Legibility and clarity is
important.
5. Report each project one time
only.
6. State the actual (not
estimated) active club member
hours for each project (to the
nearest half hour).
7. State the actual dollars spent from the club
treasury for each project (round to the nearest
dollar).
8. Be sure that at least two (2) club officers sign the
report (or list their names as designated signees on
a digital report).
9. Ensure that your district governor receives your
club Community Service Reports postmarked (or
emailed) no later than October 1.
Evaluation Will Be Based on the Following
Criteria
1. Two (2) points for each project as defined.
2. Five (5) points for each club member hour.
3. Two and one half (2.5) points for each dollar.
4. Misplaced projects receive partial credit.
5. Fundraising labor and expenses are not
considered community service. However, credit may
be given to a project or event to benefit a specific
cause.
6. Project claims associated with regular club
meetings and Ruritan promotions is not considered
community service.
7. Date the report was received by the district
governor.
Points to Consider in Evaluating Reports
It is good to have persons evaluating Community
Service Reports who are familiar with all phases
of the report, including the preparation. Special
attention should be placed on the Community
Service Guides (each is a different color and
are included in every club kit) for the respective
committees. Use them as follows:
1. Community Service Guides should be studied by
evaluators.
2. Evaluators should know which committee various
projects fall under.
3. Evaluators should refer to the Community Service
Guides while evaluating reports, if necessary.
The Community Service reports show the work and
accomplishment of Ruritan clubs during the year.
They deserve much time and careful attention spent
on their review.
Remember that an evaluator has a tremendous
responsibility. Take the necessary time required to
evaluate each report carefully.
Ruritan means providing service. It is important
that Ruritans receive recognition for their services
rendered to the community and the benefits given to
others. This recognition can only be given through
proper evaluation.
When the Community Service Report is received by
the district governor, it should be initialed and the
date of receipt recorded promptly and accurately.
Emailed reports should be printed out and dated and
initialed the same way.
Awards