Saint Gobain - Registration document 2016

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10 ADDITIONAL INFORMATION AND CROSS-REFERENCES TABLES
2. CSR information
316 SAINT-GOBAIN - REGISTRATION DOCUMENT 2016
Human resources managers and their assistants have access
to their scope of reporting in PeopleGroup so as to keep
positions are filed. The data needed for analysis and the
individual information up to date. Changes in manager
managers is extracted using the Microstrategy reporting tool
publication of spreadsheets relating to the management of
add-on to PeopleGroup.
identified as such in the social performance section.
All indicators taken from the PeopleGroup database are
The GRI-HR questionnaire is completed each year by the HR
Departments of the General Delegations and Activities in
internal stakeholders when drafting the report.
France in order to collect qualitative indicators, and consult
c) Continuous improvement
The Saint-Gobain Group has taken a voluntary and
data, through:
progressive approach to enhancing the reliability of its social
English;
defined in the Group’s doctrine, available in French and in
application of the rules for calculating the social indicators
contributors (800) to ensure proper understanding and
continuous exchanges of information with reporting ‹
the choice of indicators, in the interests of stability to ‹
possible;
ensure the reliability of comparisons over time, as far as
external assessment;
the annual submission of a selection of social data for ‹
collection and consolidation level;
strengthening of the controls implemented at each ‹
between shared service centers (SSC), Smart’R and
from January 2016, a growing number of interfaces ‹
Enablon, to ensure continuous improvement in data
quality.
d) Data consolidation
The reporting process is organized into five stages:
updating the Group scope of reporting. Each month, ‹
collection software parameters to be updated;
changes involving acquisitions, sales or mergers require the
contributors at company level; certain indicators are
collection of data in questionnaires, which is carried out by ‹
pre-completed via an interface with Smart’R;
validation by the person in charge of human resources ‹
country, this takes place either at the company level or at
management for the scope in question; depending on the
the General Delegation level;
verification and consolidation within the Group’s Social ‹
Affairs Department;
Department.
management tools for the Group’s Human Resources
the report allows spreadsheets to be generated as ‹
e) Difficulties and restrictions
indicators in 2016. The data collected now include all training
example, with the concepts of training or permanent
contexts (national laws or practices). This is the case, for
reliable, the Group redefined the principles for these
employment contracts. To make the training data report
in hours or in associated cost.
for apprentices is no more integrated in the global reporting,
hours appropriately substantiated as such. In France, training
Group is active. The principles for calculating social reporting
The main difficulty lies in the variety of countries in which the
indicators are sometimes interpreted according to local
indicators are distributed each year to contributors, but the
Further, data on local contexts is sometimes impossible to
more limited scope of reporting than the scope of the annual
collect. Therefore, certain indicators are calculated over a
social reporting campaign. This scope is defined each time.
Lastly, the process of transitioning social reporting to the new
80% of employees is now available in the system, sourced
Smart’R reporting tool began in January. Information on over
directly via an interface with the payroll systems, and
presence.
covering numerous countries in which the Group has a
to ensure that reporting could be provided for Saint-Gobain’s
Enablon was retained for the 2016 CSR reporting campaign
populate the Enablon database via an interface, which may
entire scope. The Smart’R employee records are used to
relayed.
have created some inaccuracies in the information being
An additional validation step has been introduced to remedy
such problems.