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MISSISSIPPI COMMUNITY COLLEGE BOARD
POLICIES AND PROCEDURES MANUAL
Section 5:
Staff Positions
Title:
Administrative Assistant-Workforce, Career and
Technical Education
Initial Date of Adoption:
July 9, 2010
Reference:
Revision Date:
June 19, 2015; December 11, 2015
Code Number:
5.25
ADMINISTRATIVE ASSISTANT- WORKFORCE, CAREER AND TECHNICAL EDUCATION
Characteristics of Work:
The Administrative Assistant for the Division of Workforce, Career and Technical Education reports directly to the Assistant
Executive Director for Workforce and Economic Development for the purposes of workload management and personnel issues.
The position shall provide support for the workforce, career and technical education division by carrying out duties as assigned
by the Director of Career and Technical Education (CTE), the Director of Workforce Education, and the Assistant Executive
Director for Workforce and Economic Development.
Examples of Work:
1.
Serve as the initial point of contact for the Workforce, Career and Technical Education Division.
2.
Assist in maintenance and management of a system of CTE data collection, in order to provide electronic access to CTE
program information, statewide trends in CTE enrollment and graduation rates, Perkins accountability data, matriculation
data (through articulation), PN NCLEX pass rates, and other CTE related data needs identified by the agency.
3.
Coordinate activities, as needed, for statewide meetings, conferences, and training sessions including securing locations,
materials, supplies and assisting with the facilitation of such events.
4.
Provide support for research and report/grant writing activities, such as administering surveys and conducting research as
needed to provide information on curriculum, workforce, career and technical programs and services to internal and
external constituents.
5.
Provide administrative support for the Workforce, Career and Technical Education Division, such as coordinating
division travel and providing communications support (letters, telephone, electronic), maintaining the events calendar,
generating reminders as appropriate, and organizing and maintaining files.
6.
Work with appropriate MCCB staff, the MS Department of Education (MDE), the Chief Career & Technical Officers and
Deans Association, the Workforce Directors Association, and the Research and Curriculum Unit, as needed to develop
promotional items for post-secondary Curriculum, Workforce or Career-Technical programs and events.
7.
Participate in agency audits and reviews, as needed, such as enrollment audits, office of civil rights compliance visits, and
workforce monitoring visits.
8.
Assist Division with the compilation and submission of state and federal reports, including follow-up on project
management milestones.
9.
Coordinate and maintain agency CTE documents, such as the Qualifications Manual, CTE Course Numbering System,
Practical Nursing Accreditation Manuals, CIP Table, and CTE Equipment Manual.
10.
Assist with deliver of mail (incoming and outgoing) and routing of calls for the agency.
11.
Other duties as assigned by the Assistant Executive Director for Workforce and Economic Development.
Minimum Requirements
Five years of executive level experience in administrative support is required. Proficiency in Word, Excel, Access, and
PowerPoint. Advanced analytical and organizational skills, including a high level of accuracy and attention to detail. Excellent
multitasking skills. Ability to meet deadlines. Effective oral and written communication skills. Ability to work independently,
but possessing the interpersonal skills necessary to work with teams of various college personnel and other internal or external
constituencies. Experience in data collection/research in program areas and in organizing/planning meetings and conferences is
preferred. A working knowledge of the community and junior college system of Mississippi is also desired. Experience and
education may be substituted for one another.