Montecito Bank & Trust Business & Commercial Online Banking eGuide

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Business & Commercial Online Banking eGuide

Published by Murphy & Company, Inc. 13610 Barrett Office Dr

St. Louis, MO 63021 www.mcompany.com

© 2009-2017 Murphy & Company, Inc. Microsoft, Microsoft Money, Windows and Internet Explorer are registered trademarks of Microsoft Corporation. Firefox is a registered trademark of the Mozilla Foundation. Quicken is a registered trademark of Intuit, Inc. Macintosh is a registered trademark of Apple Computer, Inc. Adobe Reader is a registered trademark of Adobe Systems, Inc. © 2012 Portions of this guide were written by Q2eBanking. Disclaimer Concepts, strategies and procedures outlined in this guide can and do change and may not be applicable to all readers. The content in this guide is not warranted to offer a particular result or benefit. Neither the author, publisher nor any other party associated with this product shall be liable for any damages arising out of the use of this guide, including but not limited to loss of profit, commercial, special, incidental or other damages. For complete product and service information, please refer to the terms, conditions and disclosures for each product and service.

Getting Started

Welcome to Business Online Banking with Montecito Bank & Trust! Whether at home or at the office, from a mobile phone, tablet or laptop, we strive to make your Online Banking experience easy and convenient. By adding powerful commercial products and features, Montecito Bank & Trust provides you with the complex tools your business needs to achieve its goals. Although our Business Online Banking shares similar features with our personal accounts, this guide is meant to help you through only business features. You can navigate this guide by clicking a topic or feature in the Table of Contents. Each section provides an overview and steps to help you during the online banking process. If you have additional questions, contact us at 805-963-7511.

Table of Contents Getting Started

Business Online Banking Overview. ..........................................................................7 Users................................................................................................................................... 7 Subsidiaries........................................................................................................................ 7 Recipients........................................................................................................................... 7 Business Online Banking Transaction Types ...................................................................... 8 Treasury Editing Company Policy.............................................................................................9 Part 1 of 7: Choose a Transaction Type to edit in Company Policy.................................... 9 Part 2 of 7: Choose the Maximum Draft Amount............................................................. 10 Part 3 of 7: Choose the Number of Approvals ................................................................ 11 Part 4 of 7: Choose the Accounts..................................................................................... 11 Part 5 of 7: Choose the Drafting Hours............................................................................ 12 Part 6 of 7: Choose the Location...................................................................................... 12 Part 7 of 7: Choose the IP Address.................................................................................. 13 Approval Limits................................................................................................................ 14 Company Policy Tester..................................................................................................... 15 Features Tab..................................................................................................................... 17 Accounts Tab.................................................................................................................... 18 Account Labels................................................................................................................. 19 User Roles Overview................................................................................................20 Creating, Editing or Copying a User Role................................................................21 Part 1 of 7: Establishing Transaction Type Rights............................................................. 22 Part 2 of 7: Disabling a Transaction Type......................................................................... 23 Part 3 of 7: Enabling Operation Rights............................................................................ 24 Part 4 of 7: Choosing the Maximum Draft Amount.......................................................... 25 Part 5 of 7: Enabling Allowed Accounts........................................................................... 25 Part 6 of 7: Choosing Drafting Hours............................................................................... 26 Part 7 of 7: Editing Approval Limits for a Transaction Type.............................................. 27 User Role Policy Tester..................................................................................................... 28 Delete Allowed Actions.................................................................................................... 30 Features............................................................................................................................ 31 Accounts........................................................................................................................... 32 Deleting a User Role................................................................................................33 Users Overview........................................................................................................34 User Management Overview............................................................................................ 35 Add a New User .............................................................................................................. 36

Edit a User................................................................................................................37 Delete a User...........................................................................................................38 Recipient Overview..................................................................................................39 Part 1 of 4: Adding a Recipient........................................................................................ 40 Part 2 of 4: Recipient Account Detail............................................................................... 42 Part 3 of 4: Beneficiary FI Detail....................................................................................... 43 Part 4 of 4: Intermediary FI Detail.................................................................................... 43 Editing a Recipient...................................................................................................44 Deleting a Recipient................................................................................................46 Payment Template Overview...................................................................................47 Create a New Payment or Template........................................................................48 Part 1 of 5: Selecting A Transaction Type......................................................................... 48 Part 2 of 5: Info & Users................................................................................................... 49 Part 3.1 of 5: Single-Recipient & Amount........................................................................ 50 Part 3.2 of 5: Multiple-Recipients & Amounts ................................................................. 54 Import a File into a Template .......................................................................................... 57 Part 4 of 5: Account.......................................................................................................... 58 Part 5 of 5: Review & Submit............................................................................................ 59 Viewing, Approving or Canceling a Transaction......................................................61 Single Transaction............................................................................................................ 61 Multiple Transactions........................................................................................................ 62 Splitting a Payment..................................................................................................63 Editing or Using a Template. ...................................................................................65 Deleting a Template. ...............................................................................................66 Payment From File...................................................................................................67 ACH Pass-Thru.........................................................................................................69 Reports Overview. ...................................................................................................70 Account Activity Report................................................................................................... 71 ACH Activity Report......................................................................................................... 73 Cash Position Report........................................................................................................ 75 Company Entitlements Report......................................................................................... 77 Outgoing Wires Report.................................................................................................... 78 Transaction Report........................................................................................................... 80 Company User Activity Report......................................................................................... 82 Edit a Report............................................................................................................84 Delete a Report........................................................................................................85 Tax Payment.............................................................................................................86 Positive Pay- Introduction........................................................................................88 Positive Pay- To Upload an Issued Check File.........................................................89 Positive Pay- Manually Enter a Check......................................................................90

Positive Pay- Void a Check.......................................................................................91 Positive Pay- Managing Exceptions.........................................................................92 Funds Transfer..........................................................................................................93 Individual Transfers........................................................................................................... 93 Multi-Account Transfers Overview.................................................................................... 95 Multi-Account Transfers- Step 1 of 3: Info & Users.......................................................... 96 Multiple-Account Transfers- Step 2 of 3: Accounts & Amounts ...................................... 97 Multiple-Account Transfers- Step 3 of 3: Schedule & Submit.......................................... 98 Edit a Multi-Account Transfer Template...................................................................99 Delete a Multi-Account Transfer Template............................................................100 Advanced Bill Pay Home Page Overview............................................................................................101 Add a Payee...........................................................................................................103 Company........................................................................................................................ 103 Individual........................................................................................................................ 106 Bank or Credit Union ..................................................................................................... 109 Edit a Payee...........................................................................................................111 Delete a Payee.......................................................................................................112 Import Payees........................................................................................................113 Add and Manage Categories. ...............................................................................114 Single Payment......................................................................................................115 Edit a Single Payment............................................................................................117 Create a Recurring Payment..................................................................................118 Edit or Cancel a Pending Payment........................................................................120 Payment Approval. ................................................................................................122 Company Profile....................................................................................................123 Edit or Delete Bill Pay Accounts............................................................................124 Modify User Permissions........................................................................................125 Personal Profile......................................................................................................127 e-Notifications........................................................................................................128 Events............................................................................................................................. 128 Logout............................................................................................................................ 129 Recurring........................................................................................................................ 130 Reminders...................................................................................................................... 131 Reports...................................................................................................................132

Getting Started

Business Online Banking Overview

Whether you’re an enterprise, large corporation or small organization, our flexible Business Online Banking can efficiently serve you. Depending on your size, the first steps in banking online are setting up your users, subsidiaries and recipients. After setting up these key entities, you can jump right in and experience our state-of-the- art system! Users If your business only needs one person with access to Business Online Banking, you can set up a single login ID and password. This is typical for small companies who primarily use basic online banking tools with occasional business transactions. For larger organizations, our system lets you establish multiple login IDs and passwords for authorized employees. After setting up a company policy with a bank representative, you can organize which employees get access to different features within Business Online Banking by establishing user rights. Recipients Recipients are people or businesses to whom you send money using a payment feature offered through Business Online Banking. After creating a profile for each recipient, you can choose the method to send them money and the respective transaction details. Each created recipient is saved so you can quickly and easily make future payments. Various types of payment methods are offered through Business Online Banking, including wire and ACH transfers. Though they are both quick electronic payments, wires are the fastest way to transfer money between accounts. ACH transactions are done using a batch process, and funds are generally not available until the next business day.

Getting Started: Business Online Banking Overview

Before you can begin sending ACH or Wire transfers, you have to fill out an application agreement. Please call us at 805-963-7511 for a full list of wire and ACH fees or if you have any questions.

Business Online Banking Transaction Types

Type

Description

Upload a NACHA-formatted file.

ACH Pass-Thru

ACH Payment

Send a payment to one recipient.

ACH Batch

Send a payment to several recipients.

ACH Receipt

Receive a payment from one recipient.

ACH Collection

Receive a payment from several recipients.

Domestic Wire

Send a wire to a recipient within the US.

Send a wire to a recipient in a different country.

International Wire

Send payroll to several recipients. If a recipient has more than one account, you can split that payment into several accounts.

Payroll

Send federal, state or local tax authority payments.

Tax Payment

Getting Started: Business Online Banking Overview

Treasury

Editing Company Policy

The Company Policy is a list of allowed actions and limits that applies to the whole business. All user rights created fit within the Company Policy. If you have the Manage Company Policy Rights, you can make edits to parts of the Company Policy but it cannot be deleted. Part 1 of 7: Choose a Transaction Type to edit in Company Policy The first tab within the Company Policy is the “Overview” tab. This section contains a list of all transaction types including their approval limits and allowed actions.

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In the Cash Management tab, click Company Policy . 1. Click the Overview tab. 1d 2d 3d 4d 5d 6d 7d 8d 9d 2. View the approval limits and allowed actions for each transaction type. 3. Click on the transaction type you would like to make changes to. 11b 12b 13b 14b 15b 16b 17b 18b 19b 20b A1 B1 C1 D1 E1 F1 G1 H1 I1 10a 2a 3a 4a 5a 6a 7a 8a 9a 10b 2b 3b 4b 5b 6b 7b 8b 9b 10c 2c 3c 4c 5c 6c 7c 8c 9c 10d 2d 3d 4d 5d 6d 7d 8d 9d 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a J1

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Treasury: Editing Company Policy

Part 2 of 7: Choose the Maximum Draft Amount If you have Manage Company Policy rights, you can adjust the Maximum Draft Amount at the Company Policy level.

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1. Click on the Draft Amount action. 2. Enter the Maximum Draft Amount using the number pad. 3. Click the OK button when you are finished making changes. J2 A2 B2 C2 D2 E2 F2 G2 H2 I2 J3 A3 B3 C3 D3 E3 F3 G3 H3 I3 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 1d 2d 3d 4d 5d 6d 7d 8d 9d A1 B1 C1 D1 E1 F1 G1 H1 I1 J1

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Treasury: Editing Company Policy

Part 3 of 7: Choose the Number of Approvals If you have Manage Company Policy rights, you can decide how many approvals are needed for specific transactions.

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1. Click the Approvals action. 2. Click the + or - icon depending on how many approvals the specific Transaction Type requires. 3. Click the OK button when you are finished making changes. Part 4 of 7: Choose the Accounts If you have Manage Company Policy rights, you can decide which accounts are used for a specific transaction. 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a 11b 12b 13b 14b 15b 16b 17b 18b 19b 20b 1d 2d 3d 4d 5d 6d 7d 8d 9d J1 A1 B1 C1 D1 E1 F1 G1 H1 I1 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 1 a 2a 3a 4a 5a 6a 7a 18a 19a 20a 1d 2d 3d 4d 5d 6d 7d 8d 9d J K L M N O P Q R S T U V W X Y Z A B C D E F G H I

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1. Click on the Accounts action. 2. Select which groups or accounts a specific transaction can use. 3. Click the OK button when you are finished making changes.

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Treasury: Editing Company Policy A2 B2 C2 D2 E2 F2 G2 H2 I2 A3 B3 C3 D3 E3 F3 G3 H3 I3

Part 5 of 7: Choose the Drafting Hours If you have Manage Company Policy rights, you can select which hours within a day a transaction can be performed.

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1. Click the Draft Hours action. 2. Click the boxes to select the hours a user can draft or send a transaction. 3. Click the OK button when you are finished making changes. Part 6 of 7: Choose the Location You can also select the country where transactions can be made. 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a 1d 2d 3d 4d 5d 6d 7d 8d 9d

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1. Click the Location action. 2. Click which country a transaction can be performed in. 3. Click the OK button when you are finished making changes.

Treasury: Editing Company Policy

Part 7 of 7: Choose the IP Address If you have Manage Company Policy rights, you can indicate which computer a user can send a transaction by entering the computer’s specific IP Address.

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10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 J K L M N O P Q R S T U V W X Y Z A B C D E F G H I 1a 2a 3a 4a 5a 1b 2b 3b 4b 5b 1c 2c 3c 4c 5c K L M N O U V W X Y A B C D E 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 1d 2d 3d 4d 5d 6d 7d 8d 9d 11a 2a 13a 14a 15a 11b 2b 13b 14b 15b 1d 2d 3d 4d 5d 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a

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1. Click the IP Addresses action. 2. Enter a new IP Address and click the Add Button. 3. Click the OK button when you are finished making changes.

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Treasury: Editing Company Policy

Approval Limits You can view the Approval Limits within the Company Policy. These limits are read only at the Company Policy level but can be adjusted within the User Roles to fit a user’s specific responsibilities.

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In the Cash Management tab, click Company Policy . 1. Select an user role in the Overview tab to view the approval limits. 2. Click the Approval Limits tab. 3. From here you can view the maximum limits for transactions and amounts. A1 B1 C1 D1 E1 F1 G1 H1 I1 A2 B2 C2 D2 E2 F2 G2 H2 I2 A3 B3 C3 D3 E3 F3 G3 H3 I3 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a 11b 12b 13b 14b 15b 16b 17b 18b 19b 20b 1d 2d 3d 4d 5d 6d 7d 8d 9d J1 A1 B1 C1 D1 E1 F1 G1 H1 I1 Note : Maximum Amount is the maximum amount of funds a user can approve or draft per transaction, per account, per day or per month. The Maximum Count is the number of transactions they can perform or draft per transaction, per account, per day or per month. J2 A2 B2 C2 D2 E2 F2 G2 H2 I2 J3 A3 B3 C3 D3 E3 F3 G3 H3 I3

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Treasury: Editing Company Policy

Company Policy Tester The Policy Tester gives you the ability to test out possible actions before making the changes within the Company Policy. You will see if a certain transaction can be performed based off of the Bank Policy and Company Policy.

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In the Cash Management tab, click Company Policy . 1. Select a transaction type in the Overview tab that you would like to run a test on. A1 B1 C1 D1 E1 F1 G1 H1 I1 J2 A2 B2 C2 D2 E2 F2 G2 H2 I2 A3 B3 C3 D3 E3 F3 G3 H3 I3 J3

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Treasury: Editing Company Policy

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1d 2d 3d 4d 5d 6d 7d 8d 9 1d 2d 3d 4d 5d 6d 7d 8d

11a 12a 13a 14a 15a 16a 17a 18a 1 1a 12a 13a 14a 15a 16a 17a 18a

11b 12b 13b 14b 15b 16b 17b 18b 19 1b 12b 13b 14b 15b 16b 17b 18b

A1 B1 C1 D1 E1 F1 G1 H1 I A2 B2 C2 D2 E2 F2 G2 H2 I A3 B3 C3 D3 E3 F3 G3 H3 I A1 B1 C1 D1 E1 F1 G1 H1 A2 B2 C2 D2 E2 F2 G2 H2 A3 B3 C3 D3 E3 F3 G3 H3

2. Click the Policy Tester tab. 3. Test a user’s policy by putting together a sample transaction. 4. Click the Test button. You then see whether or not the user can perform the transaction.

Treasury: Editing Company Policy

Features Tab Within your Company Policy you have the ability to view the activated Features. This is a read-only section, and the available features indicate what rights are activated.

11 12 13 14 15 1 21 22 23 24 25 2 1 2 3 4 5 1a 2a 3a 4a 5a 1b 2b 3b 4b 5b 1c 2c 3c 4c 5c K L M N O U V W X Y A B C D E

11a 12a 13a 14a 15a 16a 17a 18a 19a 20a

In the Cash Management tab, click Company Policy . 1. Click the Features tab. 2. View rights and treasury features that are enabled on the Company Policy level. 11b 12b 13b 14b 15b 16b 17b 18b 19b 20b J1 A1 B1 C1 D1 E1 F1 G1 H1 I1 A2 B2 C2 D2 E2 F2 G2 H2 I2 J2

1d 2d 3d 4d 5d

11a 12a 13a 14a 15a

A3 B3 C3 D3 E3 F3 G3 H3 I3

11b 12b 13b 14b 15b

A1 B1 C1 D1 E1 A2 B2 C2 D2 E2 A3 B3 C3 D3 E3

Treasury: Editing Company Policy

Accounts Tab You can see which accounts users can view, withdraw from and make deposits to within the Company Policy. This is read-only section at the Company Policy level but can be adjusted within the User Roles to fit a user’s specific responsibilities.

10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9

In the Cash Management tab, click Company Policy . 1. Click the Accounts tab. 2. View the accounts that are used under the Company Policy 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 1d 2d 3d 4d 5d 6d 7d 8d 9d J K L M N O P Q R S T U V W X Y Z A B C D E F G H I

11a 12a 13a 14a 15a 16a 17a 18a 19a 20a

11b 12b 13b 14b 15b 16b 17b 18b 19b 20b

A1 B1 C1 D1 E1 F1 G1 H1 I1

A2 B2 C2 D2 E2 F2 G2 H2 I2

A3 B3 C3 D3 E3 F3 G3 H3 I3

11a 12a 13a 14a 15a 16a 17a 18a 19a 20a

11b 12b 13b 14b 15b 16b 17b 18b 19b 20b

A1 B1 C1 D1 E1 F1 G1 H1 I1

A2 B2 C2 D2 E2 F2 G2 H2 I2

A3 B3 C3 D3 E3 F3 G3 H3 I3

Treasury: Editing Company Policy

Account Labels Account labels allow users to organize their accounts. While these labels may be visible to all users, they can only be created by a user with the Manage Company rights enabled.

10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 J K L M N O P Q R S T U V W X Y Z A B C D E F G H I 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 J K L M N O P Q R S T U V W X Y Z A B C D E F G H I 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a 1d 2d 3d 4d 5d 6d 7d 8d 9d J K L M N O P Q R S T U V W X Y Z A B C D E F G H I 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 1d 2d 3d 4d 5d 6d 7d 8d 9d 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 1d 2d 3d 4d 5d 6d 7d 8d 9d K L M N O U V W X Y A B C D E 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 J K L M N O P Q R S T U V W X Y Z A B C D E F G H I 1b 12b 13b 14b 15b 16b 17b 18b 19b 20b J1 A1 B1 C1 D E1 F1 G1 H1 I1 J2 A2 B2 C2 D E2 F2 G2 H2 I2 J3 A3 B3 C3 D E3 F3 G3 H3 I3 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a 11b 12b 13b 14b 15b 16b 17b 18b 19b 20b J1 A1 B1 C1 D1 E1 F1 G1 H1 I1 J2 1a a 3a 4a 5a 1b 2b 3b 4b 5b 1c 2c 3c 4c 5c A2 B2 C2 D2 E2 F2 G2 H2 I2 J3 A3 B3 C3 D3 E3 F3 G3 H3 I3 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a 11b 12b 13b 14b 15b 16b 17b 18b 19b 20b 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 1d 2d 3d 4d 5d 6d 7d 8d 9d J1 A1 B1 C1 D1 E1 F1 G1 H1 I1 J2 A2 B2 C2 D2 E2 F2 G2 H2 I2 J3 A3 B3 C3 D3 E3 F3 G3 H3 I3 11 12 13 14 15 21 22 23 24 25 1 2 3 4 5 11a 12a 13a 14a 15a 11b 12b 13b 14b 15b 1d 2d 3d 4d 5d

10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 J K L M N O P Q R S T U V W X Y Z A B C D E F G H I

In the Cash Management tab, click Company Policy . 1. Click the Accounts tab. 2. Check the box next to a specific account.

A1 B1 C1 D1 E1 A2 B2 C2 D2 E2 A3 B3 C3 D3 E3

11a 12a 13a 14a 15a 16a 17a 18a 19a 20a

11b 12b 13b 14b 15b 16b 17b 18b 19b 20b

3. Click the Edit Labels icon to edit or change an account’s label. 4. (Optional) Enter a new label name and click the Create button. 5. (Optional) Click the boxes next to an existing label to add the account to it. 6. Click the Update button when you are finished making changes. 7. Click the Save button when you are finished making changes. 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a 11b 12b 13b 14b 15b 16b 17b 18b 19b 20b J1 A1 B1 C1 D1 E1 F1 G1 H1 I1 J2 A2 B2 C2 D2 E2 F2 G2 H2 I2 A3 B3 C3 D3 E3 F3 G3 H3 I3 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a 11b 12b 13b 14b 15b 16b 17b 18b 19b 20b 1d 2d 3d 4d 5d 6d 7d 8d 9d J3

A1 B1 C1 D1 E1 F1 G1 H1 I1

A2 B2 C2 D2 E2 F2 G2 H2 I2

A3 B3 C3 D3 E3 F3 G3 H3 I3

A1 B1 C1 D1 E1 F1 G1 H1 I1

A2 B2 C2 D2 E2 F2 G2 H2 I2

Treasury: Editing Company Policy

Treasury

User Roles Overview Once you have established your Company Policy, you can start creating user roles. User roles are the restrictions placed to shape a user’s privileges. The user role depends on the level of responsibly a user has. Some users may have the ability to draft a transaction, while others can approve it. A user role must fit within the Company Policy and cannot exceed it.

J1 1a 2a 3a 4a 5a 6a 7a 8 1b 2b 3b 4b 5b 6b 7b 8 1c 2c 3c 4c 5c 6c 7c 8 K L M N O P Q R U V W X Y Z A B C D E F G H 11 12 13 14 15 16 21 22 23 24 25 26 1 2 3 4 5 6 K L M N O P U V W X Y Z A B C D E F 11 12 13 14 15 16 17 18 21 22 23 24 25 26 27 2 1 2 3 4 5 6 7 8 1a 2a 3a 4a 5a 6 1b 2b 3b 4b 5b 6 1c 2c 3c 4c 5c 6c 11a 12a 13a 14a 15a 16 1d d 3d 4d 5d 6d 7d 8 11b 12b 13b 14b 15b 16 11a 12a 13a 14a 15a 16a 17a 18 d 2d 3d 4d 5d 6 A1 B1 C1 D1 E1 F A2 B2 C2 D2 E2 F A3 B3 C3 D3 E3 F 11b 12b 13b 14b 15b 16b 17b 18 A1 B1 C1 D1 E1 F1 G1 H A2 B2 C2 D2 E2 F2 G2 H A3 B3 C3 D3 E3 F3 G3 H J2

10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 J K L M N O P Q R S T U V W X Y Z A B C D E F G H I

11a 12a 13a 14a 15a 16a 17a 18a 19a 20a

11b 12b 13b 14b 15b 16b 17b 18b 19b 20b

A1 B1 C1 D1 E1 F1 G1 H1 I1

In the Cash Management tab, click User Roles . A. Search for a specific user role in the search bar. B. Sort user roles by name, description and users by clicking the icon next to the column title. C. The number under the Users column indicates how many users are assigned to this role. Click the number to see what Users are assigned to a specific role. D. Click the icon to change the role a user is assigned to. J3 A3 B3 C3 D3 E3 F3 G3 H3 I3 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a 11b 12b 13b 14b 15b 16b 17b 18b 19b 20b 1d 2d 3d 4d 5d 6d 7d 8d 9d J1 A1 B1 C1 D1 E1 F1 G1 H1 I1 A2 B2 C2 D2 E2 F2 G2 H2 I2

A2 B2 C2 D2 E2 F2 G2 H2 I2

A3 B3 C3 D3 E3 F3 G3 H3 I3

Note : The letters correspond to several available features on the User Roles page.

Treasury: User Roles Overview

Treasury

Creating, Editing or Copying a User Role To begin editing or creating a user role, you must decide what privileges and responsibilities this particular user has. Create a user name that works for this particular user role.

11 12 13 14 15 16 1 21 22 23 24 25 26 2 1 2 3 4 5 6 K L M N O P U V W X Y Z A B C D E F 11 12 13 14 15 16 17 21 22 23 24 25 26 27 1 2 3 4 5 6 7 K L M N O P Q U V W X Y Z A B C D E F G 11 12 13 14 15 21 22 23 24 25 1 2 3 4 5 1a 2a 3a 4a 5a 1b 2b 3b 4b 5b 1c 2c 3c 4c 5c K L M N O U V W X Y A B C D E 1a 2a 3a 4a 5a 6a 1b 2b 3b 4b 5b 6b 7 1c 2c 3c 4c 5c 6c 1a 2a 3a 4a 5a 6a 7a 1b 2b 3b 4b 5b 6b 7b 1c 2c 3c 4c 5c 6c 7c 11a 12a 13a 14a 15a 1d 2d 3d 4d 5d 11 12 13 14 15 16 17 18 21 22 23 24 25 26 27 28 1 2 3 4 5 6 7 8 K L M N O P Q R U V W X Y Z A B C D E F G H 11 12 13 14 15 16 17 18 1 21 22 3 24 25 26 27 28 2 1 2 3 4 5 6 7 8 9 K L M N O P Q R U V W X Y Z A B C D E F G H I 11a 12a 13a 14a 15a 16a 1 11b 12b 13b 14b 15b 16b 1 1d 2d 3d 4d 5d 6d 7d 11b 12b 13b 14b 15b 1d 2d 3d 4d 5d 6d A1 B1 C1 D1 E1 F1 A2 B2 C2 D2 E2 F2 A3 B3 C3 D3 E3 F3 11a 12a 13a 14a 15a 16a 17a 11b 12b 13b 14b 15b 16b 17b A1 B1 C1 D1 E1 F1 G1 A2 B2 C2 D2 E2 F2 G2 A3 B3 C3 D3 E3 F3 G3 A1 B1 C1 D1 E1 A2 B2 C2 D2 E2 A3 B3 C3 D3 E3 1a 2a 3a 4a 5a 6a 7a 8a 1b 2b 3b 4b 5b 6b 7b 8b 1c 2c 3c 4c 5c 6c 7c 8c 11a 12a 13a 14a 15a 16a 17a 18 1a 2a 3a 4 5 6 7 8 9 1b 2b 3 4 5 6 7 8 9 1c 2c 3c 4c 5c 6c 7c 8c 9 11b 12b 13b 14b 15b 16b 17b 18 1d 2d 3d 4d 5d 6d 7d 8 A1 B1 C1 D1 E1 F1 G1 H A2 B2 C2 D2 E2 F2 G2 H A3 B3 C3 D3 E3 F3 G3 H 11a 12a 13a 14a 15a 16a 17a 18a 1 1d d 3d 4d 5d 6d 7d 8d 9 A1 B1 C1 D1 E1 F1 G1 H1 I A2 B2 C2 D2 E2 F2 G2 H2 I A3 B3 C3 D3 E3 F3 G3 H3 I 11b 12b 13b 14b 15b 16b 17b 18b 1

10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9

In the Cash Management tab, click User Roles . 1. Decide if you are making a new role, editing an existing role or copying a role. a. Click the Create Role button if you are making a new user role. b. Click the icon to edit an existing role. c. Click the icon to copy and adjust an existing role. 2. (Optional) If you editing an existing user role, edit the role name by clicking the icon. 3. Enter a role name if you are making a new role or copying a role. 4. Click the Continue button. 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a 11b 12b 13b 14b 15b 16b 17b 18b 19b 20b 1d 2d 3d 4d 5d 6d 7d 8d 9d J K L M N O P Q R S T U V W X Y Z A B C D E F G H I

A1 B1 C1 D1 E1 F1 G1 H1 I1

A2 B2 C2 D2 E2 F2 G2 H2 I2

A3 B3 C3 D3 E3 F3 G3 H3 I3

Treasury: Creating, Editing or Copying a User Role

Part 1 of 7: Establishing Transaction Type Rights You start assigning or editing a user’s rights in the Overview tab, which helps you decide which responsibilities and limitations a user should have regarding certain transactions. Here, you can change a user’s approval limits and decide which transaction types they can view, draft, approve or cancel.

11 12 13 14 15 1 21 22 23 24 25 2 1 2 3 4 5 6

10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9

K L M N O U V W X Y A B C D E

1. Choose a type of transaction to assign rights for under the Transaction Type column. 2. Click the icon under the View column to change which transaction activity a user can view. • Can view only their activity. • Can view activity of all users. • Can view transactions by others in this role. • Cannot view activity of any user 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a 1d 2d 3d 4d 5d 6d 7d 8d 9d J K L M N O P Q R S T U V W X Y Z A B C D E F G H I

1a 2a 3a 4a 5a 6 1b 2b 3b 4b 5b 6 1c 2c 3c 4c 5c 6

1d 2d 3d 4d 5d 6

11a 12a 13a 14a 15a 1

11b 12b 13b 14b 15b 1

A1 B1 C1 D1 E1 A2 B2 C2 D2 E2 F A3 B3 C3 D3 E3 F

11b 12b 13b 14b 15b 16b 17b 18b 19b 20b

Note : Users must have the A1 B1 C1 D1 E1 F1 G1 H1 I1 A2 B2 C2 D2 E2 F2 G2 H2 I2

icon enabled to approve transactions.

A3 B3 C3 D3 E3 F3 G3 H3 I3

Treasury: Creating, Editing or Copying a User Role

Part 2 of 7: Disabling a Transaction Type If a user should not have access to a certain transaction type, such as payroll or international wires, an authorized user can disable those rights for individual users.

11 12 13 14 15 16 17 21 22 23 24 25 26 27 1 2 3 4 5 6 7 K L M N O P Q U V W X Y Z A B C D E F G 11 12 13 14 15 16 17 21 22 23 24 25 26 27 1 2 3 4 5 6 7 1a 2a 3a 4a 5a 6a 7a 1b 2b 3b 4b 5b 6b 7b 1c 2c 3c 4c 5c 6c 7c 1d 2d 3d 4d 5d 6d 7d K L M N O P Q U V W X Y Z A B C D E F G 1a 2a 3a 4a 5a 6a 7 1b 2b 3b 4b 5b 6b 7 1c 2c 3c 4c 5c 6c 7 11a 12a 13a 14a 15a 16a 17a 11b 12b 13b 14b 15b 16b 17b A1 B1 C1 D1 E1 F1 G1 A2 B2 C2 D2 E2 F2 G2 A3 B3 C3 D3 E3 F3 G3 11a 12a 13a 14a 15a 16a 1 11b 12b 13b 14b 15b 16b 17 1d 2d 3d 4d 5d 6d 7 A1 B1 C1 D1 E1 F1 G A2 B2 C2 D2 E2 F2 G A3 B3 C3 D3 E3 F3 G

11a 12a 13a 14a 15a 16a 17a 18a 19a 20a

11b 12b 13b 14b 15b 16b 17b 18b 19b 20b

A1 B1 C1 D1 E1 F1 G1 H1 I1

A2 B2 C2 D2 E2 F2 G2 H2 I2

A3 B3 C3 D3 E3 F3 G3 H3 I3

1. Select the transaction type to disable in the Overview tab. 2. Toggle the switch to “Disabled” for that specific transaction. 3. Click the Save button when you are finished making changes.

Treasury: Creating, Editing or Copying a User Role

Part 3 of 7: Enabling Operation Rights. Select the allowed operations a user can perform when handling a transaction.

J1 11 12 13 14 15 16 17 1 21 22 23 24 25 26 27 2 1 2 3 4 5 6 7 8 K L M N O P Q U V W X Y Z A B C D E F G 11 12 13 14 15 16 17 18 21 22 23 24 25 26 27 28 1 2 3 4 5 6 7 8 1a 2a 3a 4a 5a 6a 7a 8a 1b 2b 3b 4b 5b 6b 7b 8b 1c 2c 3c 4c 5c 6c 7c 8c 1d 2d 3d 4d 5d 6d 7d 8d K L M N O P Q R U V W X Y Z A B C D E F G H J2 A1 B1 C1 D1 E1 F1 G1 A2 B2 C2 D2 E2 F2 G2 A3 B3 C3 D3 E3 F3 G3 J3 11 12 13 14 15 16 17 1 21 22 23 24 25 26 27 2 1 2 3 4 5 6 7 K L M N O P Q U V W X Y Z A B C D E F G 1a 2a 3a 4a 5a 6a 7a 1b 2b 3b 4b 5b 6b 7b 1c 2c 3c 4c 5c 6c 7c 11a 12a 13a 14a 15a 16a 17a 1 11b 12b 13b 14b 15b 16b 17b 1 1d 2d 3d 4d 5d 6d 7d 1a 2a 3a 4a 5a 6a 7a 8 1b 2b 3b 4b 5b 6b 7b 8 1c 2c 3c 4c 5c 6c 7c 8 11a 12a 13a 14a 15a 16a 17a 18a 11b 12b 13b 14b 15b 16b 17b 18b A1 B1 C1 D1 E1 F1 G1 H1 A2 B2 C2 D2 E2 F2 G2 H2 A3 B3 C3 D3 E3 F3 G3 H3 11a 12a 13a 14a 15a 16a 17a 1 11b 12b 13b 14b 15b 16b 17b 1 1d 2d 3d 4d 5d 6d 7d 8 A1 B1 C1 D1 E1 F1 G1 H A2 B2 C2 D2 E2 F2 G2 H A3 B3 C3 D3 E3 F3 G3 H

A1 B1 C1 D1 E1 F1 G1 H1 I1 J K L M N O P Q R S T U V W X Y Z A B C D E F G H I A2 B2 C2 D2 E2 F2 G2 H2 I2 A3 B3 C3 D3 E3 F3 G3 H3 I3 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9

11a 12a 13a 14a 15a 16a 17a 18a 19a 20a

11b 12b 13b 14b 15b 16b 17b 18b 19b 20b

1. Click the Allowed Actions tab. 2. (Optional) If you need to add new actions, click the Add New Allowed Action button. 3. Click the Operations action to begin making restrictions to the action. 4. Toggle the On/Off switch to “On” or “Off” depending on if a user can perform a specific operation. • Draft : Create a transaction or template that needs approval from an authorized user. • Draft Restricted - Generate a drafted transaction based on an existing template that is assigned to them. Can also adjust amount, settlement date and description. • Approve : Send or accept drafted transactions. • Cancel : Reject a drafted or unprocessed transaction. 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a 11b 12b 13b 14b 15b 16b 17b 18b 19b 20b 1d 2d 3d 4d 5d 6d 7d 8d 9d J1 A1 B1 C1 D1 E1 F1 G1 H1 I1 J2 A2 B2 C2 D2 E2 F2 G2 H2 I2 J3 A3 B3 C3 D3 E3 F3 G3 H3 I3

5. Click the OK button when you are finished making changes.

Treasury: Creating, Editing or Copying a User Role

Part 4 of 7: Choosing the Maximum Draft Amount If you have Manage Company Policy rights, choose the maximum amount of funds that can be drafted per transaction. This cannot exceed the company policy.

10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 J K L M N O P Q R S T U V W X Y Z A B C D E F G H I

1. Click the Amount action. 2. Enter the Maximum Operation Amount the User can approve on the transaction. 3. Click the OK button when you are finished making changes. 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a 1d 2d 3d 4d 5d 6d 7d 8d 9d Part 5 of 7: Enabling Allowed Accounts The Accounts tab lets you decide which users have access to perform specific tasks within an account, including viewing the account and transaction histories and making deposits or withdrawals. 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a 11b 12b 13b 14b 15b 16b 17b 18b 19b 20b 1d 2d 3d 4d 5d 6d 7d 8d 9d J1 A1 B1 C1 D1 E1 F1 G1 H1 I1 J2 A2 B2 C2 D2 E2 F2 G2 H2 I2 J3 A3 B3 C3 D3 E3 F3 G3 H3 I3 11b 12b 13b 14b 15b 16b 17b 18b 19b 20b J1 A1 B1 C1 D1 E1 F1 G1 H1 I1 J2 A2 B2 C2 D2 E2 F2 G2 H2 I2 J3 A3 B3 C3 D3 E3 F3 G3 H3 I3 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 1d 2d 3d 4d 5d 6d 7d 8d 9d 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a 11b 12b 13b 14b 15b 16b 17b 18b 19b 20b J1 A1 B1 C1 D1 E1 F1 G1 H1 I1 A2 B2 C2 D2 E2 F2 G2 H2 I2 J2

A3 B3 C3 D3 E3 F3 G3 H3 I3

10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 J K L M N O P Q R S T U V W X Y Z A B C D E F G H I 11 12 13 14 1 21 22 23 24 2 1 2 3 4 11 12 13 14 15 16 21 22 23 24 25 2 1 2 3 4 5 6 K L M N O U V W X Y A B C D E F 10a 1a 2a 3a 4a 5a 6a 7a 8a 9a 10b 1b 2b 3b 4b 5b 6b 7b 8b 9b 10c 1c 2c 3c 4c 5c 6c 7c 8c 9c 10d 1d 2d 3d 4d 5d 6d 7d 8d 9d 1a 2a 3a 4a 1b 2b 3b 4b 1c 2c 3c 4c 1a 2a 3a 4a 5a 6 1b 2b 3b 4b 5b 6 1c 2c 3c 4c 5c 6 11a 12a 13a 14a 15a 1 1d 2d 3d 4d 5d 6 11a 12a 13a 14a 15a 16a 17a 18a 19a 20a K L M N U V W X A B C D

1. Click the Accounts action. 2. Select the group or accounts the user has authorization to use. 3. Click the OK button when you are finished making changes.

11a 12a 1d 2d 3d 4d

Treasury: Creating, Editing or Copying a User Role

11b 12b 13b 14b 15b 16b 17b 18b 19b 20b 11b 12b 13b 14b 15b 1

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