Pike RFP

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 Maintain Due Diligence Checklist
 Review prior testing to ensure the acquired plan(s) are in compliance
 Review the plan(s) data, providing a side by side comparison of the plans being merged,
noting protected benefits &/or recommendations to plan design
 Coordinate and run periodic (weekly or bi-weekly) calls with the service provider, legal
counsel, Third Party Administrator, if applicable, and the client
 Monitor and update timeline to ensure the process stays on schedule
 Confirm any required paperwork by the new/current service provider is completed timely to
ensure no delays in the transfer of assets
 Prepare termination letter for client notifying their current service provider(s) of their intent to
change vendors
 Ensure the prior service provider(s) deconversion paperwork is completed and all final fees
paid
 Confirm all funds with prior service provider can be liquidated or if any additional action is
needed
 Confirm with prior service provider, in advance of the liquidation of assets, whether there will
be any CDSC’s, PUTs or Market Value Adjustments (MVA’s) and request estimated amounts
 Review Service Agreement from new service provider, if applicable, to verify fees reflect what
was negotiated during the sales process, including share class of investments and any pricing
guarantees
 Review ongoing services outlined in the new/existing Service Agreement with the client to
ensure/confirm expectations
 Draft &/or review the Sarbanes-Oxley (SOX) Notice and confirm distribution in accordance
with federal regulations
 Assist with the coordination of any group and/or individual education meetings
 Review all meeting materials for accuracy of plan provisions and investment options (includes
PowerPoint presentations and Enrollment Books)
 Confirm with new/existing service provider that payroll is set up and that the Plan is ready to
accept ongoing contributions
 Monitor the liquidation and transfer of assets, ensuring assets are invested timely with the
new/existing service provider
 Confirm all participant records, including historical data for hardships and loans, are received
at the new/existing service provider
 Follow up on final filings & testing for the plan(s) being merged
 Assist with coordination of any required Board Resolutions (if applicable)
 Assist with coordination of any Merger Amendments
 Confirm with new/existing service provider that Welcome Letter and instructional brochure on
how participants access their accounts has been mailed/distributed to employees
 Create and distribute a roles and responsibilities contact sheet to all parties involved
 Send out a wrap-up email once all outstanding issues associated with the process are
confirmed complete
 Assist with plan terminations
 Setup introductory/kickoff Call identifying roles and responsibilities of all parties involved
during the termination process
 Assist with Due Diligence Process (e.g. gathering plan documents, testing, government filings
and any other pertinent data associated with the plan being merged)
 Maintain Due Diligence checklist
 Coordinate and run periodic (weekly or bi-weekly) calls with the service provider, legal
counsel, Third Party Administrator, if applicable, and the client
 Monitor and update timeline to ensure the process stays on schedule
 Review prior testing to ensure the plan(s) are in compliance
 Review plan document and work with service provider to ensure the plan has been updated
with most recent legislation prior to the termination date
 Work with service provider to ensure all participants are fully vested
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