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17 Confidential. For use by Hospitality Softnet Staff only
Setting up Folders in the Computer
As you begin to organize your computer for the many different documents that you will be receiving, we
suggest the following format. Please adjust and tweak as you find what works best for you. You can set
these folders up to be accessed through your Desktop or through My Documents.
Create a folder entitled:
Hospitality Softnet or HSI
Subfolders to include:
1. A monthly folder for each month of the year as follows
o
January
o
February
o
March and so on
Subfolders to be set up with each hotel name
Westin St. Croix
The Ritz-Carlton Miami
This is where reports, audios and anything associated with each assignment as you are working on
them and when they are completed.
Please save all work (report, audio and correspondence) for 90 days. After 90 days, you may
delete the contents of the monthly folder.
2. Forms
This is where all forms including the proofing checklist and the log of shops faxed will be filed.
3. Shopper Checklists
This is where checklists will be saved.
4. Invoices
This is where you will save your invoices that are mailed to HSI.
IMPORTANT:
As you type your reports,
always create a BACKUP
on a memory stick in case your
computer fails. We also strongly recommend printing out the pages that are typed! Whenever typing
additional information, do a new backup.