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178 E - Fair Labor Standards
City of Greensboro Personnel Policy Manuał
6.3 If the employee has worked overtime during the pay period, the supervisor will ensure the
employee is compensated in accordance with this policy by one of the following:
A. FLSA Compensatory Time - Departments Directors must establish a policy to determine if
the employees within their department will be allowed to accrue/bank FLSA Compensatory
Time or be paid for all hours worked. Actual hours of overtime will be entered into the City’s
Time and Attendance System. Once an employee has exceeded the 40 hours of actual work time
within a workweek, the System will then convert all additional work hours above the 40 hours
to the required time and one half calculation.
B. Paid Overtime - When overtime cannot be eliminated or controlled and the payment of
overtime has been authorized, the supervisor will ensure the employee is paid overtime.
1. Benefit Eligible Employees
Benefit eligible employees are paid “by exception” meaning they will be paid a salary for a
given number of hours unless some action is taken to add to or deduct from their salary.
Therefore, hours less than or greater than the employee’s regular hours must be entered as
negative or positive in the City’s human resource information system by the department’s
payroll-personnel representative.
2. Not Benefit Eligible Employees
The supervisor should verify all overtime hours to be paid are entered correctly on the
timecard. The necessary one and one half (1½) calculations will be performed automatically.
6.4 Once the supervisor approves the timecard within the City’s Time and Attendance System,
the departmental Benefits Assistant/HR liaison will complete the final review of all the data for
their department and then sign off for the Completion of the Payroll Process by the City’s Payroll
Department.
6.5 If a Department Director has authorized payment for previously accumulated FLSA
Compensatory Time for an employee who is not terminating, the overtime hours paid in this
fashion should be entered in the City’s on-line payroll-personnel system as compensatory hours
used with a COMMENT entry indicating date and amount of payment. This is only completed
after having has been approved by the Human Resources Department.
7.0 HUMAN RESOURCES CONTACT
Compliance Staff
8.0 APPENDIX, APPENDICES
None