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254 G - Benefits
City of Greensboro Personnel Policy Manuał
the privacy of protected health information as well as personal data, and provides for
portability of health and dental benefit eligibility.
4.5 Section 125 of the Federal Internal Revenue Code (CityFlex) - A Federal law,
enforced by the United States Internal Revenue Service that provides for an employee to
voluntarily reduce his salary, and thereby his income taxes and social security taxes, to direct
those funds to tax free benefits as long as certain requirements are met. Benefits eligible for
this tax-favored treatment are health and dental premiums, vision, and parking in a City
facility paid through payroll deduction and CityFlex medical and day care spending accounts.
4.6 Qualified Family Status Change - Changes in the legal status of a family that permits
changes in benefit coverage. Status changes include marriage, birth or adoption of a child,
placement of a child for adoption, legal separation, divorce, loss of dependent status, or a
substantive change in employment status for the employee or spouse.
4.7 Open Enrollment - An annual period, normally in the fall of each year, when employees
may make benefits coverage changes for the following plan year without a qualified family
status change.
5.0 ORGANIZATIONAL RULES
5.1 Eligibility - All benefit eligible employees and eligible dependents, as defined in Section 4.2, are
eligible to enroll in City benefit programs.
A. Children under the age of 26 and children of any age who are permanently handicapped
prior to age 26 may be covered, as long as the child does not have access to insurance through
their own employer or a spouse’s employer.
B. When requested, employees must complete a handicapped dependent eligibility verification
form, and a physician’s written statement providing proof of the dependent child’s handicapped
status.
5.2 Enrollment - Benefit eligible employees will be enrolled in the City’s benefit programs at
benefits sign-up which normally occur on the second day of each payroll period, immediately after
employment.
A. Employees may enroll dependents in City benefit programs during benefits sign-up. If
dependents are not added to benefit plans when first eligible, they must wait until the next open
enrollment period or when a qualified family status change occurs. This restriction is imposed
by Section 125 of the Internal Revenue Code (CityFlex).
B. Employees may decline health and/or dental insurance coverage.
5.3 Coverage Changes