Book 1

29 / 427

33 B - General Employment Policies
City of Greensboro Personnel Policy Manuał
l l li i
offer of employment should include a salary offer and an agreement on a starting date. The
hiring official will inform the applicant the offer of employment is contingent on the employee
clearing a background check and passing a pre-employment physical examination, drug
screening and any remaining verifications of qualifications.
C. The Department Director or designee at the Division Manager level must authorize all
hiring decisions.
D. When the tentative offer of employment is accepted, the hiring official will contact Medical
Services to make an appointment for a pre-employment physical and drug screening.
E. The hiring official will send the selected employee a formal offer letter that confirms the
agreed upon salary, the starting date, the pre-employment physical examination appointment,
the probationary period, eligibility for merit increases, and the Benefits Sign-Up class.
The hiring official should also include
any other information that would be useful to the new employee.
F. Upon receipt of the notification of an applicant’s successful completion of a background
check, the HR Employment Office will notify the Benefits Assistant/Hiring Official in the
hiring department.
G. At least two weeks before the appropriate Benefits Sign-up session, the hiring official will
send to the Employment Office in Human Resources:
1. New Hire Letter - A signed copy of the offer letter.
2. Original Application - The original employment application with a signature.
3. Position Information Form -
The department will enter into the payroll-personnel system the information
contained on the Position Information Form.
4. Confirm the employee’s appointment to complete the E-Verify process upon date of hire.
5. Request for Outside Employment Form – A copy signed by the employee and where
appropriate also signed by the supervisor and department director.
H. The department will also have the new employee complete and send to the Payroll Section of
the Finance Department:
1. Tax Cards - The employee will complete Federal (W-4) and State (NC-4) tax cards. The
department will enter the tax cards in the payroll-personnel system and send the original
tax cards to the Payroll Section of the Finance Department.
2. Direct Deposit Form - The employee will complete a Direct Deposit Form for deposit
of his paychecks and send the original Direct Deposit Form to the Payroll Section of the