Book 1

30 / 427

34 B - General Employment Policies
City of Greensboro Personnel Policy Manuał
Finance Department for entry.
I. The employee will attend the Benefits Sign-Up class on the second physical day of work.
6.2 Other (Not Benefit Eligible) Employees
A. When a hiring decision has been made, the hiring official will make a tentative offer of
employment at the salary that was advertised in the job announcement (if applicable).
B. If the position requires a pre-employment physical and/or drug screening, the hiring official
will contact Medical Services to make an appointment and will notify the applicant.
C. The hiring official sends the selected employee a formal offer letter that confirms the salary,
the starting date, the pre-employment physical examination (if appropriate) and any other
pertinent information that would be useful to the new employee.
D. The hiring official will send to the Employment Office in Human Resources:
1. A copy of the new hire offer letter.
2. The employee’s original signed application.
3. Acknowledgement Form - The department will inform the employee of the City’s Zero
Tolerance Policy on drugs and the Sexual Harassment Policy and the employee will sign an
acknowledgement form that he has been informed of these policies. The acknowledgement
form will be placed in the employee’s official personnel file.
4. Request for Outside Employment Form – A copy signed by the employee and where
appropriate also signed by the supervisor and department director.
E. E-Verify will be processed as coordinated by the Human Resources Department.
F. The department will also have the new employee complete and send to the Payroll Section of
the Finance Department:
1. Tax Cards - The employee will complete Federal (W-4) and State (NC-4) tax cards. The
department will enter the tax cards in the payroll system and send the original tax cards to
the Payroll Section of the Finance Department.
2. Direct Deposit Form - The employee will complete a Direct Deposit Form for deposit
of his paychecks and send the original Direct Deposit Form to the Payroll Section of the
Finance Department for entry.
7.0 HUMAN RESOURCES CONTACT
Employment Office Staff