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AOAC Research Institute Policies and Procedures
© 2009 - AOAC Research Institute
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4.3.2 Contracts and Invoicing
4.3.2.1 Independent Testing Site Contract:
Upon acceptance of the testing proposal by the Method Developer,
the AOAC Research Institute and the independent testing site shall
enter into a contract agreement describing the responsibilities of the
independent testing site. See Appendix 9 for an Independent
Laboratory Contract.
Attached to or included in this contract shall be:
1)
An Independent Validation Study Protocol describing the
tasks to be accomplished. This will include a description of
the test method to be evaluated, number of fortification
levels, replicate analyses, total number of tests, multiple day
testing, etc.
2)
Time line for completing the task
3)
Independent testing site's fee and responsibility for expenses.
NOTE: The AOAC-RI will not enter into any agreement with a
contract testing site until all application fees have been paid in full.
4.3.2.2 Agreement for Independent Testing:
The Method Developer shall sign an agreement with the AOAC
Research Institute for the independent testing stating that the
Method Developer:
1)
Accepts the selected independent testing site
2)
Accepts the independent testing site cost estimates
3)
Authorizes the AOAC Research Institute to sign an
agreement with the independent testing site
4)
Agrees to pay the testing site costs unless egregious errors
can be proven
See Appendix 10 for the Method Developer Agreement for
Independent Testing.
4.3.2.3 Invoices:
The AOAC-RI will issue an invoice to the Method Developer in an
amount equal to the cost estimate of the project. The invoice will be
issued on the day the Agreement for Independent Testing is signed.