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Taxis
Taxi service between corporate offices cannot be expensed. Taxi service after
corporate shuttle service ends are allowed with manager approval.
Business Use of Personal Automobile
Associates using their personal automobiles for business use are entitled to a mileage
allowance. Please check Concur or contact your office manager for the current
approved reimbursable rate. Business use includes travel to and from meetings, other
facilities, recruiting, supplier visits, etc.
The mileage allowance is intended to include fuel, repairs and maintenance, insurance
and any insurance deductible you have chosen and any other costs related to the
operation of a personal vehicle. This allowance does not include tolls and parking fees,
which are reimbursed separately.
Any personal automobile used for business purposes must have current registration and
the legal minimum liability insurance in an amount required by the state in which the
vehicle is registered.
In order to obtain a mileage reimbursement, associates must document the business
purpose, the specific destination and the number of miles driven.
Mileage to/from meetings or the airport will not be reimbursed for any amount over your
normal commute. For example, if your normal commute from your home to the office is
25 miles and the trip to the airport is 20 miles, then you will not be eligible for
reimbursement of mileage.
Guidelines for Business Use of a Personal Auto
Taking the wheel of an automobile is a significant responsibility. Whether driving one’s
own personal vehicle or that of another, the driver is accountable for his or her actions.
Please keep the following in mind when using your vehicle for Company business:
x
Obey all laws.
x
A chargeable accident will impact your driving record and will probably affect
your insurance premium, no matter whose vehicle you are driving.
x
The state requires you to have auto liability insurance or proof of financial
responsibility if you drive an automobile. Williams-Sonoma, Inc. requires you to
have liability insurance if you drive your own vehicle on Company business. The
minimum limits required by most states may not be adequate to cover the
damages after an accident and associates should seriously consider higher
limits.
x
If you are responsible for an accident while driving your own car on Company
business, your insurer will defend you and WSI
.