89 / 105
Confidential — for Internal Use Only
Associate Handbook August 2016 |
89
Applicable Law
When applicable state and federal law differ, the provisions that are most favorable to associates will be
applied. You will be informed of any legal requirements of your specific jurisdiction at the time a Request for
Leave form is received.
Effect on Benefits
In order to maintain coverage during the leave, all shared premium contributions for benefit programs must
continue to be made in a timely fashion.
HEALTH CARE CONTINUATION
Your benefit coverage under the ICMA‑RC medical, dental and vision plans remains in effect for the period of
leave entitlement, as does coverage under the ICMA‑RC life, AD&D, STD and LTD insurance plans. If you
have elected shared premium contributions, you are required to continue payments on a biweekly basis either
through payroll deduction or with a separate check if the leave is without pay. If you do not return to work
from FMLA leave, you may be responsible for the reimbursement of premiums paid by ICMA‑RC.
RETIREMENT PLAN BENEFITS
As long as you continue to receive a paycheck, you remain eligible to receive any employer contribution to the
401(k) retirement savings plan that might be in effect during that period. The employer contribution will be
prorated. If you are on leave-without-pay status, contributions will be suspended until you return to a paid status.
HEALTH AND DEPENDENT CARE REIMBURSEMENT ACCOUNTS
Deductions for reimbursement accounts continue during paid leave. A change in family status may apply as a
result of the leave. ICMA‑RC encourages you to talk to a qualified tax or financial advisor to discuss how the
reimbursement accounts may affect your tax situation.
LEAVE ACCRUAL
As long as you remain in a paid leave status, leave will continue to accrue.
PARENTAL LEAVE POLICY
Under the D.C. Parental Leave Act, ICMA‑RC allows a “parent” 24 hours of leave during any 12-month
period to attend or participate in school- related events of his or her child. Associates are not entitled to be
paid for parental leave unless they choose to use vacation or personal leave.
ICMA‑RC defines a “parent” as the following:
P
P
The natural or adoptive mother or father of a child
P
P
A person who has legal custody of a child
P
P
A person who acts as a guardian of a child regardless of whether he or she has been legally appointed as such
P
P
An aunt, uncle or grandparent of a child
P
P
A person who is married to one of the individuals listed above