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Confidential — for Internal Use Only
Associate Handbook August 2016 |
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MILITARY LEAVE
ICMA‑RC affords job protection to associates serving in the U.S. military, National Guard and the reserves.
Written notification of military obligation requiring a leave of absence must be submitted to your supervisor
and forwarded to Human Resources immediately upon receipt.
In compliance with applicable state and federal laws, all regular full-time and part-time ICMA‑RC associates
who are required to report to active duty, active duty training, inactive duty training (such as drills), initial
active duty training, funeral honors, and fitness exams for military service are covered under this policy. All
qualifying criteria must be met prior to taking military leave.
Notification
If you will be absent because of a military obligation, you should request military leave as far in advance as
possible. The request can be made either verbally or by presenting official orders (if official orders are available
at the time duty commences) to your immediate supervisor and Human Resources.
For questions about health care benefits and use of vacation leave while on military duty, contact Human Resources.
Eligibility for reinstatement after completed military duty or training is determined in accordance with
applicable federal and state laws.
LEAVE WITHOUT PAY AND EXTENDED LEAVE WITHOUT PAY
Leave without Pay
Leave without pay is a temporary, non-paid employment status for regular full-time and part-time associates.
Leave without pay may be granted at the discretion of ICMA‑RC for specific and documented business
reasons, hardship situations, parental leave, observance of religious holidays, and for family or medical leave
situations. There may be other circumstances when leave without pay may be granted, if approved by your
manager and Human Resources. At the discretion of your manager and Human Resources, leave without pay
may also be required for unauthorized leave time.
Extended Leave without Pay
Leave without pay in excess of three consecutive days must be coordinated your supervisor and Human
Resources. A leave of absence for one month or more must be for a specific and documented business reason,
hardship situation or for family or medical leave.
A request for a leave of absence for one month or more must be made in writing and requires the approval of your
division head and Human Resources. Approval of a leave of absence request may depend on the ability to fill the
position temporarily or the effect of the leave on the corporation and is solely at the discretion of ICMA‑RC.
If you are on leave without pay status, you must continue making your share of contributions for benefits
under ICMA‑RC’s benefit plans.
Depending on the duration of the leave, benefits under the ICMA‑RC Flexible Benefits Plan and the
ICMA‑RC Retirement Savings Plan may be affected. You should consult with Human Resources to determine
how benefits will be affected by leave without pay.