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2 Revised 8/2016
The materials in this book replace any previous
editions of any Officer’s Handbooks. Please destroy
any existing copies of previous editions. Changes from
previous editions reflect new National Board of Directors
action or policies. The Ruritan National Club Bylaws and
the Ruritan National Bylaws are both included in this
book. National Bylaws were amended January 2014 and
the Club Bylaws were amended August 2014. District
Bylaws are also included and amended August 2015.
Even if your club does not formally adopt these new
documents, these ARE the documents that will govern
your club until the National Board of Directors or delegate
action at a Ruritan National Convention changes them. At
that time the new documents will govern your club, even
if this version of the Officers’ Handbook is still in use.
NOTE: Clubs who have arranged for special variances
from these documents, with properly documented action
of the National Board of Directors, may continue to abide
by those variances, providing they do not conflict with
current national policies.
RURITAN CLUB MEETING PROCEDURE
Start On Time.
1. Call to order ‑ president.
2. Song : “America” ‑ club members.
3. Invocation ‑ chaplain.
4. Meal (during meal: welcome new members; reading
of minutes; roll call by first names or nicknames; and
announcements).
5. Approval of secretary’s minutes.
6. Objective Committee report ‑ vice president, as chair,
will report on progress being made by various standing
committees from information given by committee chair,
or may have each committee chair make own report.
7. Report of special committees ‑ committee chair.
8. Report of board of directors ‑ secretary.
9. Report of treasurer ‑ treasurer.
10. Unfinished business ‑ secretary will provide
president with a list of unfinished business, taken from
minutes.
11. New business ‑ secretary will provide president with
a list of possible new business, taken from communica‑
tions or correspondence received from the district or
Ruritan National during month, and from provisions in
the bylaws of local club. (Use form in secretary’s book.)
12. Program and entertainment.
13. Pledge of allegiance to flag and adjournment.
Stop On Time.
Important Note
This Edition for 2016
In addition to general, minor editing changes, the following items have changed in this handbook -
reflecting changes in policy and procedure by Ruritan.
The governing documents at the end of this book reflect all changes in the past year. The District
Bylaws were amended at the Ruritan National Board of Directors August 2015 meeting.
All Ruritan handbooks and brochures are available to download as PDFs free at or by
sending an e-mail to .
The National Board of Directors approved a new award: Outstanding Club Secretary Award. See
page 84 for qualifications.
Instructions on how to apply for a Ruritan National Foundation Educational Grant. See page 68.
5451 Lyons Road,
P.O. Box 487,
Dublin, Virginia 24084
Toll Free (877) 787-8727
FAX: (540) 674-2304
EMail:
Office Hours: 8:00 a.m. - 4:30 p.m.,
Eastern Time, Monday-Friday
Ruritan National Foundation:
Toll Free (877) 787-8727 #302
Fax: (540) 674-2304
Ruritan National Office