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Revised 8/2016
Now Featured in the MMS
If I conduct face-to-face trainings, can I record those
scores and completions on the MMS?
Yes, starting in the fall of 2010, District officers and above
can go under a member’s training profile and add a club
officer training and a date taken. Once you hit “update” it
shows as a completed training and does not differentiate
between face-to-face and on line training.
Who can delete a training record?
The same people who can
create a record, district officers
and above. Before the record is
completely deleted, the operator
is asked, “are you sure?”
I like the CBT material but
all of our officers don’t have
access to computers. Is the
material available in another
format?
Each district’s Leadership Development Coordinator (or
District Governor – depending upon who received the
training material shipment) has a CD with the CBT material
presented as PowerPoint slide shows. They also have hard
copies of each test. Feel free to show the slide shows in a
group setting and distribute the tests as another option for
offering training. Test keys showing the correct answers are
also provided to LDCs but they should not be distributed to
others as it would provide an unfair advantage to anyone
using them to take the CBT test modules on line.
How often must I renew my training?
The requirements for being a Blue Ribbon Club are that
club officers review training material every year. Therefore,
to be in compliance with these requirements, even if you
are repeating a club office, your most recent training date
must fall between the time you took office in the fall and the
next March 1. When you take the training a second time,
both dates show on your training profile.
The training I need isn’t available on the MMS yet?
Modules are being developed every year – if the office you
hold doesn’t have an MMS module available this year, it
may have one in the near future. You can check back from
time to time to see. District officer modules are coming soon.
What is contained on each module on the CBT?
Part I – Duties of the Specific Office
Part II – Ruritan Calendar Year and Meeting Procedure
Part III – Sample Ruritan meeting information
Part IV – Ruritan Child Protection Policies
Keep Track of Service Hours on the MMS
Did you know that the Member Management System
(MMS) has a method for tracking your service hours? Club
projects can be set up by one club member and then under
each club member’s information and hours can be tracked.
NOTE: Create the project ONE TIME under ONE member
and it will show up under all the other club members. The
member can personally enter the data or club officers can
go into each member’s records
and update the information.
Later – the club officers can pull
a report of projects and hours
based on any date range. The
key is to get all of the hours
into the MMS under each
volunteer/members’ name.
Club Officers Can Update Their Club
Information on the MMS
Did you know that YOU can keep your club meeting,
location, and website information current? That’s right, club
officer’s can review their club information page and make
sure the meeting times, locations, etc. are current. There is
even a place for GPS coordinates (which can be obtained
through Google maps or some other on line program).
And if you provide a link to your club webpage – it will
AUTOMATICALLY populate the list of club sites on http://
To get to the club info page click on the club
name in the upper right corner of your club’s MMS page.
Who Are My Club and District Officers?
Make sure every new club member is introduced to the
MMS soon after joining. He or she can review information
and make sure e-mail addresses, phone numbers, military
service, spouse’s name and other important information is
updated. As soon as you add a newmember – if you include
an e-mail address – they will be sent an e-mail with their
log-on information for the MMS. Once they are on their
i n f o r ma t i o n
page – an icon
allows them to
see all of their
club, district
and national
officers.