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Revised 8/2016
Responsibilities of Ruritan Club Officers
A. President
The president is the key person in the club and coordinator
of all its activities. The president is the most important link
between the club membership and the zone, district, and
national officers. The president’s leadership and guidance
should serve as an inspiration to all members in achieving
the objectives of Ruritan.
Duties
1. Studying this entire handbook.
2. Appointing committees (with the help of the club’s board
of directors, when possible). Select committee chairs who
will work. Be sure of each chair’s acceptance before an‑
nouncing. See that every member has a purpose. Stand‑
ing Committees include the following:
a. Program and Entertainment
b. Finance
c. Public Relations
d. Membership
e. Growth and Development ‑ new clubs
f. Nominating
g. Special
3. Appointing the following club officers at December
meeting after the installation of elected officers.
a. Reporter
b. Chaplain
c. Song Leader
d. Sergeant‑at‑Arms
4. Seeing that a club roster is prepared.
5. Serving as Ex‑Officio member of all committees, and
attending as many meetings as possible.
6. Helping the vice president discharge duties as chair
of the Objectives Committee.
a. Seeing that the objectives for the year have been
properly prepared and presented at the January meet‑
ing for discussion and final adoption.
b. Seeing that each committee chair understands
responsibilities.
7. Checking with the chair of the Program Committee
before each meeting to make sure that all arrangements
have been made.
8. Following “Yearly Schedule for Ruritan Club Officers.”
9. Presiding at all meetings of the club and the board of
directors.
10. Starting meetings on time and closing at designated
time.
11. Following the meeting procedure (inside of the front
cover of this handbook).
12. Following the suggested agenda for board of directors’
meeting in this handbook.
13. Seeing that all members of the club, especially the
officers, are familiar with the club bylaws.
14. Seeing that each new member is
a. Properly welcomed into the club.
b. Fully informed about Ruritan purposes, objectives,
and procedures. (Designate a mentor to handle this
assignment.)
B. Vice President
Duties
1. Studying this entire handbook.
2. Serving as chair of the Objectives Committee. (This
committee is made up of the chair of each of the five com‑
munity service committees.)
3. Serving as chair of the Finance Committee. (This
committee is made up of the treasurer and such other
members as appointed by the president.)
4. Securing from the outgoing president the guides
concerning the work of each of the five community ser‑
vice committees and giving a copy to each chair at the
December meeting.
5. Urging each committee chair to hold meeting of com‑
mittee and select tentative objectives for presentation at
Objectives Committee meeting.
6. Holding an Objectives Committee meeting before
January club meeting, where the committee selects the
objectives that will be recommended to club for discussion
and approval along with estimated costs of each.
7. Preparing sufficient copies of tentative objectives, with
estimated costs and names of committee members, for
distribution at the January meeting.
8. Serving as presiding officer of the club and board of
directors’ meetings in the absence of the president.
9. Serving as a member of the board of directors.
10. Assisting the president in attaining goals set up for
the year.
11. Following up on work of committees throughout the
year.
12. Making a report at each meeting giving progress on
club objectives. (Call on committee chairs as convenient
and appropriate.)
13. Preparing community service reports with help of
president, secretary, and Objectives Committee. (Copies
to be sent to district governor.)
14. Attending Club Officers’ Training, zone meetings, and
district and national conventions, if possible.
15. Arranging for presentation of past president’s lapel pin
to outgoing president at the December meeting.
c. Assigned to work on a committee.
d. Presented with a lapel button.
15. Attending Club Officers’ Training, zone meetings,
district and national conventions.
16. Reporting at zone meetings.
Ruritan is a national organization dedicated
to improving communities and building
a better America through Fellowship,
Goodwill, and Community Service
.
Ruritan Mission
Club