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Revised 8/2016
Appointed Club Officers
The club president shall appoint the following officers of the club after the installation at the December club meeting.
These officers will take office January 1st.
Sergeant-At-Arms
You have been chosen by the president to serve as
sergeant-at-arms because of your ability to deal diplo‑
matically with people. Duties
1. Helping to maintain order at the meetings.
2. Collecting such fines as may be imposed by the
club and giving the money to the treasurer.
3. Assisting the Public Relations Committee in seeing
that seating is available for guests and for those who
arrive late.
4. Acting as teller whenever a vote is taken.
5. Completing other duties as requested by the presi‑
dent.
Chaplain
As chaplain, it is your responsibility to maintain a spirit
of religious fellowship in the club at all times. Duties
1. Being responsible for the invocation as prescribed in
the meeting procedure of the bylaws.
2. Working with the Social Development Committee to
encourage participation in church activities.
3. Being responsible for the following in the event of
the death of a club member:
a. At the time of death, contact the family of the de‑
ceased member immediately to offer condolences.
b. Offer the services of the club to the family and make
such assignments that are necessary.
c. Notify club members of the funeral arrangements
and the hours for visiting the family at the funeral
home. If the deceased is a present or past district or
national officer, the district governor and Ruritan Na‑
tional Office toll free (877) 787-8727 should be notified
immediately.
d. Have flowers sent from the club unless family
requests otherwise, i.e., a club contribution to the Ruri‑
tan National Foundation is an option.
e. Contact the minister concerning the deceased Ru‑
ritan member’s club activities so that the minister may
include these in remarks at the funeral service.
f. After the funeral, conduct a brief memorial service
at the next club meeting. Note: One does not have
“prayer in memory of the deceased.” You might
have a “moment of silence,” in which we remember
(use name of deceased). Then have someone lead in
prayer.
g. Present a resolution to the club for adoption with a
copy going to the family. See that the copy is deliv‑
ered to the family. A suggested form for this could be:
WHEREAS, Almighty God in His infinite Wisdom has called
to Him (use name of deceased) __________________ and
WHEREAS, the late (use name of deceased) gave years
of splendid service to Ruritan, having served (at this point
fill in the local club activities or community activities of the
deceased)____________ ,
and
WHEREAS, his/her life was filled with civic and public ser‑
vice, but more particularly was a close and valued friend to
those with whom he/she worked and came in daily contact.
NOW THEREFORE, be it resolved that the _______ Ru‑
ritan club assembled does hereby adopt this resolution of
sorrow in the loss of a valued member and friend and does
direct that copies of this resolution be sent to members
of the immediate family and that a copy be placed in the
archives of (use name of local club) Ruritan club.
h.
Be sure the club secretary reports the loss of the
member on the club secretary’s monthly report.
Song Leader
As song leader, you should encourage club participa‑
tion in group singing. Duties
1. Leading the club in singing “America” at the begin‑
ning of each regular meeting.
2. Leading any group singing during the meeting.
Club Reporter
As reporter, it is your duty to maintain adequate public
exposure for your club. See the Public Relations Com‑
mittee brochure and the Ruritan Public Relations Manual
for detailed procedures and duties.
Foundation Committee
As a suggestion, the club president may also
appoint a club Foundation Committee to raise
Ruritan National Foundation awareness in your club
and community. Contact your district’s Foundation
Promotion Chair for more details. Here are a few
suggested duties for this committee:
1. Promote club participation in Ruritan National
Foundation Grants programs.
2. Promote donations to Operation We Care in the
event of a disaster.
3. Promote the creation of permanent or special
permanent funds in memory of outstanding vol‑
unteer service.
Club