15 / 132
15
Revised 8/2016
Responsibilities of Club Officers
(continued)
E. Directors
Duties
1. Attending all meetings of board of directors.
2. Helping formulate policies of the club and see that
they do not conflict with this handbook or club bylaws.
3. A director is elected for a three-year term and is in
a position to see the club’s direction over time. From
creative thinking should come plans for better club
operation and service to the community.
4. Attending Club Officers’ Training, zone meetings,
and district and national conventions, if possible.
F. Board of Directors
(Composed of president, immediate past president, vice
president, secretary, treasurer, and three elected direc‑
tors.)
Duties
1. Seeing that policies of the club, the procedures
set forth in the club bylaws, and this Club and District
Officers’ Handbook are implemented.
2. Acting on matters referred by the club to the board
of directors for proper action.
3. Studying the community’s progress and needs and
making recommendations to the club from time to time
as to how the community needs may be met.
4. Being constantly alert to possibilities of growth and
development work and follow‑up procedure of spon‑
soring club.
5. Providing adequate facilities for storage of perma‑
nent club records.
6. Supervising the preparation of a club roster (print
if possible) giving names and addresses of members,
telephone numbers, club objectives, committee mem‑
bership, names of officers, meeting dates of nearby
clubs, etc. (One copy for each member and copies to
district officers, Ruritan National, presidents of nearby
Ruritan clubs, etc.)
7. Encouraging club members to attend the board of
directors meetings if they have suggestions or recom‑
mendations they think should be brought before the
club. (Let it be known that persons other than club
members are welcome too.)
8. Directors’ meetings ‑
a. Hold regular monthly meetings, on a set date,
preferably one week before the regular meeting.
b. Holding special meetings of the board of di‑
rectors as needed and properly called. (Items of
business at special meetings cover only those
pertaining to the purpose for which the meeting was
called.)
Monthly Board
Meeting Agenda
The board of directors should hold regular
monthly meetings on a set date ‑ preferably
one week before regular meeting.
Start on time. Stop on time.
1. Call meeting to order and invocation.
2. Read minutes of recent meetings of club and
board of directors.
3. Hear report of officers (vice president, secre‑
tary, treasurer).
4. Conduct unfinished business.
5. Receive club members and others who may
wish to appear before the board for the pur‑
pose of presenting recommendations.
6. Consider reasons of members of club who
have been absent three meetings of the
club, and take appropriate action.
7. Take proper action on members who may be
delinquent in payment of dues.
8. Survey field of prospective members and
arrange for them to attend a subsequent club
meeting as a guest.
9. Vote on applications for membership in club.
(Use secret ballot if a majority requests it.)
10. Discuss problems of the club (finances,
attendance, how to make club programs
contribute to reaching club objectives, com‑
mittee activities, etc.) and make recommen‑
dations to the club for action.
11. Study the needs of the community (have
club members or some qualified outside per‑
son give thoughts from time to time on some
of the community’s needs) and what the club
might do.
12. Plan for club participation in zone, district,
and national meetings and activities.
13. Hear other business.
14. Adjourn.
Club
Celebrate your club anniversaries using the suggested anniversary outline on page 99 of this
publication.
Club Anniversaries