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Revised 8/2016
Agenda for Winter Zone Meetings
1. Call to order - immediate past zone governor.
2. Singing of the song “America.”
3. Invocation.
4. Introduction of guest(s).
5. Recognition of club presidents.
6. Club activity.
a. What should be done in board of directors’
monthly meetings.
1. Follow the meeting procedure.
2. Control the length of the meeting.
b. How to have interesting and effective meetings
and programs.
c. Getting committees to function.
d. Getting new members (proper procedure).
e. Setting up club objectives.
f. Financing club projects.
g. Reports to Ruritan National, district, and zone
officers.
h. Publicity.
7. Growth and Development chair explains
programs.
8. National Director’s report.
9. Brief inspirational talk.
10. Pledge of allegiance to flag.
Adjourn.
Agenda for Summer Zone Meetings
1. Call to order - zone governor.
2. Singing of the song “America.”
3. Invocation.
4. Announcements.
5. Introduction of guest(s).
6. Report of club presidents.
7. Instructions-Review the following annual
activities:
a. Election of club officers.
1. Procedure for appointing club Nominating
Committee (September).
2. Election of Officers (October).
3. Report newly elected club officers to
district governor and Ruritan National
(October).
4. Installation Ceremony (December).
b. Community Service Reports (materials in
Awards book)
1. Proper completion of forms.
2. Deadlines.
c. Growth and Development - assisting weak
clubs.
d. District Convention (District Governor).
1. Importance of club representation -
delegates
2. Date, time, place, program.
e. Ruritan National Convention (National
Director).
1. Importance of club representation-
delegates
2. Date, time, place, program.
f. Publicity.
g. Zone governor’s comments.
8. Pledge of Allegiance.
Adjourn.
Spring Visits
1. Are your clubs participating in whatever national
growth programs and contests might be going on?
Check your RURITAN magazines and newsletters
for details and encourage participation.
2 .Will your clubs send delegates to the next
National Convention? Is it understood by the clubs
that this is a legitimate use of fundraising dollars –
sending delegates to carry out the business of the
national organization and representing their club?
3. Has your clubs treasurer been authorized to send
in $300 for Build Your Dollars to the Ruritan National
Foundation before September 1?
4. Are any of your club members coming to the
Foundation Fellowship Weekend in the fall?
5. Be aware of clubs that are not reporting or who
are falling behind in their dues. Request assistance
from your district officers or Ruritan National to work
with those clubs.
Fall Visits
1. Follow up on your clubs growth activities.
2. Are your clubs going to be well represented at the
district convention?
Suggested Check Lists for Zone Govenors Visiting Clubs
Fall visits continued ...
3. Are any members of your clubs interested in
serving in a District level office?
4. Have your club’s National Convention delegates
met the early registration deadline? Do they have
hotel rooms?
5. Clubs should elect officers with installation
ceremonies in December. Are your clubs operating
under this schedule?
6. Clubs should also send all officers to Club Officer
training sessions as scheduled by your district. Make
sure clubs know when and where this will be done.
Zone