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Revised 8/2016
Duties of the Fundraising Chair
1. Planning fundraisers to help support district programs
as applicable.
2. Coordinating fundraisers for charitable causes within
the district or for a Ruritan program (such as Operation
We Care, Ruritan National Foundation, etc).
Fundraising Chair
District Treasurer
The treasurer shall be installed at the district convention
and take office January 1.
1. Serving as a member of the district cabinet.
2. Keeping district funds in a responsible bank.
3. Depositing all district funds, keeping a record of re‑
ceipts and disbursements, and reporting these trans‑
actions at cabinet meetings and at the district conven‑
tion.
4. Paying bills as directed by the district cabinet or the
district governor.
5. Billing clubs for district dues; billing clubs (if appli‑
cable), individuals, or businesses for unpaid accounts
due to the district.
6. Requesting audit of records by a committee appointed
by district cabinet.
7. Completing financial reports requested by Ruritan
National.
8. Submitting financial reports to district governor and
promptly transferring all funds and records to the next
year’s treasurer.
Duties of the Publicity and PR Chair
1. Establishing a good relationship with the local media by
preparing news releases for all special events, along with
district and national conventions.
2. Preparing the district’s newsletter.
3. Promoting the district’s convention.
4. Publicizing the Rudy Ruritan program and other com‑
munity service programs.
5. Building an overall better relationship with the clubs and
community.
6. Assisting national representatives with the
supply display at district conventions
Publicity and Public Relations
Chair
Youth Coordinator
Duties of the Youth Coordinator
1. Developing a youth activity program that helps serve the
needs of youth in their communities.
2. Providing opportunities through working agreements
with other organizations that share the same values as
Ruritans.
3. Identifying, training, nurturing, and developing the leader‑
ship of our youth, which is vital to the future of Ruritan.
Strategies for District Youth Programs
A. Expanding opportunities with organizations with which
Ruritan already has a working agreement.
B. Identifying and developing working agreements with
other organizations that will help us reach our goal.
C. Encouraging clubs who sponsor youth, or youth activi‑
ties, to make recipients aware of what our organization
is all about.
D. Encouraging clubs to involve more youth in club meet‑
ings, i.e., invite youth to a meeting before sending them
to a sponsored event and let them know what is expected
of them and then invite them back after the event for a
report.
E. Encouraging submission of youth related articles and
events for inclusion in the Ruritan Magazine or Ruritan
Newsletter and in district publications.
F. Where applicable, encouraging zone or district
meetings, on at least an annual basis, of high school
Ruritan club members, Ruritan Student members, and
other interested youth to discuss benefits, problems, or
other issues related to Ruritan involvement or member‑
ship.
Foundation Promotion Chair
Duties of the Foundation Promotion Chair
1. Educating members within the club and district about
existing and new Ruritan National Foundation pro‑
grams.
2. Helping coordinate district fundraisers that benefit the
Ruritan National Foundation.
3. Promoting participation in Ruritan National Foundation
programs within the district and clubs within the district:
a. Foundation grant programs
b. Operation We Care
c. Foundation Permanent Funds
d. Foundation Special Permanent Funds
4. Offering a minimum 15 minute club program on Ruritan
National Foundation programs if asked by club, district,
or zone officials.
5. Promoting attendance to the Ruritan National Founda‑
tion’s Fellowship Weekend each year.
6. Encouraging contributions to or participation at the
Ruritan National Foundation’s Silent Auction and other
events held at the Ruritan National Convention.
Duties of the District Treasurer
District