40 / 132
40
Revised 8/2016
Suggested Topics for Combined Cabinet Meetings
Training
1. Duties of district officers
2. Protocol when visiting a club or club board of
directors’ meeting
3. Study of a Ruritan club
a Membership and Attendance
b Fees and Dues
c Officers
d Meetings
e Yearly Schedule
4. Study of Ruritan National
a History of Ruritan
b National Office in Dublin, Virginia
c National officers and board of directors
d Scope of Ruritan
5. Growth and Development:
a The need for Ruritan in communities that do not
have Ruritan clubs
b The importance of club sponsorship
c Procedures for organizing a club
d Methods of strengthening weak clubs
Reporting
1. Reports from outgoing district governor, lt. gover‑
nor, zone governors, national director, and growth
and development chair.
2. Report of district treasurer. Be prepared to turn
funds over to new district governor and treasurer
by January 1.
Planning
1. Planning zone meetings for club officers and
members between January 1 and February 15.
2. Planning growth and development work (new
clubs) to be done between now and next cabinet
meeting.
3. Planning for special attention to weak clubs and
clubs with low membership.
4. Scheduling zone governors’ first visit to each club
between January 1 and March 31. (Subsequent
visits will be scheduled by the zone governor).
5. Making preliminary plans for activities for the com‑
ing year.
Combined Cabinet Meeting
Who is responsible:
District governor
assisted by assigned national direc‑
tor.
Who should attend:
All cabinet mem‑
bers plus incoming cabinet mem‑
bers.
When:
Between district convention and
January 1.
Purpose:
To plan for completion of
year’s work and continuation of long-
range projects. To make prelimi‑
nary plans for next year. To make a
smooth transfer of business from the
present cabinet to the new one.
This will be a long meeting and can
be a dinner meeting starting as early
as possible. It could be an afternoon
and evening meeting (with dinner
served at break after training section
on the agenda) or it may be sched‑
uled for two separate meetings.
The meeting should open with
prayer and adjourn with the pledge of
allegiance.
Notes on Planning
Combined Cabinet Meeting
District