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Revised 8/2016
District Convention
Who is in charge:
District governor and cabinet.
Who should attend:
All district, zone, and club of‑
ficers, delegates from clubs, and members of clubs in
the district.
When:
October (provided all clubs in the district have
met for that month), November, or December.
Purpose:
1. Elect district officers for next year.
2. Transact necessary district business.
3. Present awards and recognize clubs and persons
for outstanding contributions during the past year.
4. Become acquainted with national officers.
5. Provide fellowship and inspiration to all Ruritans
in attendance.
Preparation for convention:
1. Select date and place early in year (confirm with
Ruritan National).
2. Prepare convention budget.
3. Appoint Convention Committee Chair (usually
cabinet members).
a. Convention Program - entertainment, ban‑
quet, spouses, and arrangements.
b. Registration - fellowship and reception.
c. Program printing-ads.
d. Resolutions.
e. Nominations.
f. Publicity.
g. Other committees deemed necessary.
4) Outline tentative program - starting time of
business session, school, evening banquet. (Commit‑
tees should work out details.)
Suggested Agenda for District Conventions
Afternoon Business Session
1. Singing of “America” and invocation.
2. Have demonstration of good meeting, parlia‑
mentary procedure, how to get committees to
function, or some similar instruction at this ses‑
sion.
3. Reports of district secretary (including details of
convention), district treasurer, audit committee,
zone governors, growth and development chair,
lieutenant governor, district governor, each club
president (if over 8 in attendance each zone
governor should report for all clubs in zone),
committee chairs, and foundation promotion
chair.
4. Report from Ruritan National by national repre‑
sentative.
5. Presentation of various awards.
6. Report of special committees.
7. Report of Resolution Committee.
8. Unfinished and new business.
9. Report of Nominating Committee.
10. Election of officers.
Convention Banquet
The banquet should start no later than 7:00
p.m. and not last longer than 2 1/2 hours. Secure
a good master of ceremonies who will keep things
moving but not talk too much -
the district gover-
nor should not be the master of ceremonies.
1. Invocation.
2. Dinner.
4. Entertainment and recognition of guests.
4. Presentation of various awards.
5. Installation of newly elected officers by
national representative.
6. Remarks of district lt. governor.
7. Address by national representative (this could
be someone else familiar with Ruritan and its ob‑
jectives).
8. Adjourn by 9:30 p.m. with pledge to flag.
START AND STOP ON TIME.
District Convention Installation Ceremonies
District Governor
I hereby promise to fulfill the responsibilities of the
office of district governor. I will, to the best of my abil‑
ity, promote the policies and uphold the bylaws of Ruri‑
tan National and strive to cultivate fellowship, goodwill,
and community service.
Installation Ceremony for Other District Officers
Do you promise to fulfill the responsibilities of the
office of which you have been elected; and will you,
to the best of your ability, promote the policies and
uphold the bylaws of Ruritan National and strive to
cultivate fellowship, goodwill, and community service?
(Answer in unison: “I Do”)
District