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Revised 8/2016
Club Visitation by District Officers
Club Board of Directors’ Meeting
Regular Club Meeting
1. Compliment the board for things done well and
progress made.
2. Get information for the report to Ruritan National.
3. Discuss club activities and problems:
a. Inquire as to the club projects or plans for projects.
b. Are the committees functioning effectively? Are
they doing more than merely providing program
material?
c. Is the club having good programs at each meet‑
ing?
d. Are there any major problems confronting the
club?
e. Diplomatically point out weaknesses you have
noticed or have had reported to you.
4. Determine what is being done to maintain good
attendance. Suggest what other clubs are doing:
a. Making certain that every meeting is interesting
and informative.
b. Making up attendance by attending other clubs.
c. Exchanging invitations to meetings with nearby
clubs.
d. Holding attendance contests.
e. Presenting awards for perfect attendance such
as pins or certificates.
5. Discussing possibilities of sponsoring new clubs.
6. Discussing methods for getting new members and
assisting small clubs.
7. Emphasizing importance of proper installation
(including presentation of pin or new member kit),
instruction, committee assignment, and mentoring
for new members.
8. Other matters for possible discussion
a. Length of meetings
b. Planning meeting programs
c. Speakers and program material
d. Length of business session in the club meetings
e. Spouses and family nights
f. Adopting yearly goals
g. Following up on absent members
h. Regular board meetings
i. Wearing Ruritan pins
j. Ruritan road signs
k. Delinquent national and district dues and reports
l. Working with youth: 4-H, Scouts, Freedoms
Foundation, and other partnership organizations
Make brief remarks if there is a planned program.
Be prepared to talk on Ruritan for 15 to 20 minutes if
there is no other speaker or if the scheduled program
is cancelled.
Display an attitude of sincerity, humility, and enthu‑
siasm. Be complimentary. Express appreciation for
anything observed worthy of compliment.
1. Call attention to the value of Ruritan and what it
does. Ruritan builds leaders as well as communities.
2. Report progress being made in the zone or district,
including organization of new clubs. Also report on
projects and activities of existing clubs.
3. Encourage the club to sponsor a new club. Ruritan
National has a system of recognition for clubs that
sponsor, follow up, and submit proper reports to
Ruritan National as outlined in the Sponsoring Club/
District Award.
4. Encourage the club to invite new members into the
club, especially if the club has less than 20 mem‑
bers.
5. Urge clubs to select projects which will give the club
recognition and prestige in the community. (For
example: Sponsor a March of Dimes or Scout Unit
rather than merely making a contribution).
6. If time permits, one of the following can be dis‑
cussed:
a. Such essential points in the club bylaws as pro‑
cedure for taking in new members; importance of
good attendance; honorary membership; at-large
membership; leave of absence; and procedure for
meetings.
b. How to get the most out of Ruritan membership.
c. What Ruritan is and does.
d. History and development of Ruritan.
Note:
Ask the president to hold a short meeting of the
club officers at the close of the club meeting to offer
assistance and suggestions for club improvement.
District