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Prepared for Springfield R-XII School District
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Our participant website offers participants an IRA calculator that determines whether a
traditional IRA or a Roth IRA is the smartest choice.
H. Conversion/Implementation
1. Explain your implementation/conversion process including time frame. What is the
minimum time frame needed to ensure a smooth implementation?
Sample Implementation Timeline
Date or Week
Implementation Activity
Responsible
Party
Week 1
New Product Set-up:
Master application and contract signed
Schedule employee meetings
Provide sample employee communication materials
VALIC and
Springfield R-XII
School District
Week 2
Employee Communication:
Conduct meeting with Plan Sponsor to discuss employee communications
Review letter for all employees that announces product change (VALIC
provides)
VALIC and
Springfield R-XII
School District
Week 3
Distribute Information:
Place posters in employee lounges or bulletin boards (VALIC provides)
Distribute payroll stuffers announcing informational meetings (VALIC provides)
Schedule individual meetings with employees
VALIC and
Springfield R-XII
School District
Week 4
Conduct Informational Meetings:
Explain changes to product and investment options
Distribute VALIC enrollment kits (if applicable)
Employees sign up for individual enrollment meetings at pre-determined times
VALIC
Week 5-7
Conduct Individual Meetings:
Provide employees with one-to-one consultation regarding investment goals,
asset allocations and savings analysis
Inform employees of availability of ongoing education provided by our financial
advisors
VALIC
Week 8
Conclude Employee Meetings:
Target employees that were on vacation, off-site locations, etc.
VALIC
Effective
Date
Remit payroll contribution to VALIC:
Payroll contribution remitted to VALIC
Springfield R-XII
School District
Ongoing
Ongoing Employee Education:
Schedule financial planning seminars
Discuss availability of periodic meetings with employees to answer any
questions and review financial goals and needs
VALIC
2. What involvement will be required from us during the implementation process?
VALIC requires a minimal time and resource commitment from the plan sponsor’s personnel
during all phases of our relationship including enrollment, implementation and ongoing
operations. However, VALIC requests assistance from the plan sponsor to establish
effective communication channels. In addition, VALIC would like assistance with arranging
facilities for group meetings and to coordinate our attendance at employee benefit fairs.