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CITY OF MORGAN HILL
FY 15-16
OPERATING AND CIP BUDGET
CITY OF MORGAN HILL
FY 15-16
OPERATING AND CIP BUDGET
CITY OF MORGAN HILL
FY 15-16
OPERATING AND CIP BUDGET
CITY OF MORGAN HILL
FY 15-16 OPERATING AND CIP
CITY OF MORGAN HILL
FY 15-16
OPERATING AND CIP BUDGET
CITY OF MORGAN HILL
FY 15-16
OPERATING AND CIP BUDGET
CITY OF MORGAN HILL
FY15-16
OPERATING AND CIP BUDGET
Council Services and Records Management
(continued)
o
A Property Use Agreement providing office space for the Santa Clara Valley Habitat Agency Office including
working with the Information Services Division to renovate the office space for lease
Continued partnership with the United States Department of State, Passport Agency as a Passport Acceptance
facility processing over 1,800 passport applications during the federal fiscal year and acknowledged by the United
States Department of State, Passport Agency as a facility that is performing at an outstanding level and provides
an excellent service to the community.
Enhanced user-friendly access of the City Council agenda packets on the City’s website by broadcasting all City
Council meetings on the City website using Granicus thus allowing citizens quick and user-friendly access to meet-
ings and agendas.
Implemented Legistar, an electronic agenda management system, which allows employees to easily manage the
entire legislative process from end-to-end, from drafting files, through assignment to various departments, to
final approval. This system maintains all legislative data and tracks each item’s path through the entire process
and provides the ability for the City to publish more public documents on the City’s website and provides ease of
use in navigating and searching those documents, thus increasing transparency and public engagement.
FY 15-16 ACTIVITY GOALS
Continue to implement the VoteCast electronic voting product
Update the records management program and assist City departments with the indexing, transfer, storage, re-
trieval, eventual destruction and monitoring of historical documents to the Records Center
Update and implement the City’s Retention Schedule in conjunction with the City Attorney’s office
Facilitate the recruitment, interviews and appointment process to fill various vacancies on the Council’s appointed
board and commissions
Process and track Fair Political Practices Commission Statement of Economic Interest designated filers to assist in
timely filings of their Statements (Form 700 filers) and the City’s Ethics Policy
Train staff to utilize document management software to access City Council and Commission agendas, minutes,
resolutions, ordinances and staff reports
FY 15-16 WORKPLAN
Review and update index of records, convert all files to the standard filing system, review and recommend for
storage of records and identify and recommend for destruction of inactive and transitory records including elec-
tronic files
Mentor and train employees in the processing of California Public Records Act requests, the Brown Act, website
agenda posting, minutes production, City Council meeting follow-up, familiarity with Department’s policies and
procedures, indexing of historical documents