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CITY OF MORGAN HILL
FY 15-16
OPERATING AND CIP BUDGET
CITY OF MORGAN HILL
FY 15-16
OPERATING AND CIP BUDGET
CITY OF MORGAN HILL
FY 15-16
OPERATING AND CIP BUDGET
CITY OF MORGAN HILL
FY15-16
OPERATING AND CIP BUDGET
CITY OF MORGAN HILL
FY 15-16
OPERATING AND CIP BUDGET
CITY OF MORGAN HILL
FY 15-16
OPERATING AND CIP BUDGET
CITY OF MORGAN HILL
FY 15-16
OPERATING AND CIP
Council Services and Records Management
(continued)
FY 15-16 WORKPLAN
Review and update index of records, convert all files to the standard filing system, review and recommend for storage
of records and identify and recommend for destruction of inactive and transitory records including electronic files
Mentor and train employees in the processing of California Public Records Act requests, the Brown Act, website
agenda posting, minutes production, City Council meeting follow-up, familiarity with Department’s policies and proce-
dures, indexing of historical documents
CITY COUNCIL GOALS
Council Services and Records Management will implement policies and activities that are aligned with the priorities,
goals and strategies the City Council has set for 2015:
Supporting Youth
Continue to support youth by providing tours of City Hall and Council Chamber to the various schools and
youth groups within the community
Preserving and Cultivating Public Trust
Continue to provide the City Council agendas to the public in a variety of media
Work to enhance community engagement by exploring the possibilities of providing City Council agendas in
Spanish
Utilize Granicus’ Legistar which provides increased employee efficiency and transparency to the public
Continue to respond to Public Record Requests in a timely manner
Participating in Regional Issues
Continue representation of Morgan Hill through participation in regional associations relating to Council Ser-
vices and Records management such as; MMANC (Municipal Managers of Northern California), Northern Divi-
sion CCAC (California City Clerk’s Association), and Northern Division ARMA (Association of Records Managers
and Administrators)
Continue partnership with the Santa Clara Valley Habitat Agency
FINANCIAL COMMENTS
Costs for positions are distributed between the Council Services and Records Management and Elections budgets.
The Council Services Assistant position is funded 50% through an Administrative Services Agreement with the Santa
Clara Habitat Agency. In FY15-16, 10% of the personnel cost of the Administrative Services Director will continue to be
allocated to Council Services and Records Management. The City continues to serve as a Passport Acceptance Facility
for the U.S. Department of State Passport Services.