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230 F - Leaves of Absence
City of Greensboro Personnel Policy Manuał
6.0 PROCEDURES
6.1 When an employee enlists in the military for active duty, he must immediately notify his
supervisor/manager and provide him with a copy of the official set of activation orders. A benefit
eligible employee must also submit a PTO request in the City’s timekeeping system if he wants to
use any paid leave during the deployment. At the end of any paid leave used, the employee must be
placed on leave without pay.
6.2 The supervisor will provide a copy of Policy F-15, Military Leave – Active Duty, to the
employee.
6.3 The benefit eligible employee will decide whether or not to maintain the City’s insurances
during the period of active duty. If yes, the employee will be required to pay his portion of the
premiums by check or cash on a monthly basis. If no, the employee will notify the departmental
benefits assistant to change his/her insurance status.
6.4 The benefit eligible employee will need to review his beneficiary status for retirement and
deferred compensation (457 and 401(k)) and make any desired changes.
6.5 If while the employee is serving the voluntary active duty, he receives notification of a
deployment in support of a war effort of the United States, he must immediately contact his City
supervisor. If deployed for military service in time of war, the employee’s status will be changed
and the provisions of Policy F-16, Military Leave-Deployment In Time Of War, will apply.
6.6 Upon release from military service, the employee will notify his supervisor of the date for
return to City employment as specified in Section 5.3 of this policy.
6.7 Upon the benefit eligible employee’s return to work, he will submit a copy of his military
discharge form DD-214 to the departmental Benefits Assistant for his personnel file. He should also
make any necessary adjustments to his City insurances.
6.8 In order to receive service credit with the North Carolina Local Governmental Employees’
Retirement System, the benefit eligible employee will provide a copy of his military discharge form
DD-214 to the Human Resources Retirement Benefits Specialist.
6.9 Upon receipt of release orders from active duty service in excess of 30 days, the employee must
schedule a return-to-work evaluation with City Medical Services. The exam components will be
determined by the medical provider as applicable.
7.0 HUMAN RESOURCES CONTACT
Benefits Specialist - Active Employees
Medical Services
8.0 APPENDIX, APPENDICES