Book 1

230 / 427

234 F - Leaves of Absence
City of Greensboro Personnel Policy Manuał
system after returning from military service provided he returns to work within the guidelines
stated above in Section 5.3. In order to receive the retirement service credit, the returning
employee must furnish his military discharge form DD-214 to the North Carolina Local
Governmental Employees Retirement System upon return and within the time guidelines
specified by the retirement system.
G. If a benefit eligible employee is notified of actual deployment and is eligible for promotion,
the following guidelines will be used to ensure equal opportunity for the employee if they so
chose to participate.
1. The department will provided written notification to all eligible employee of the promotion
cycle and the criteria for eligibility.
2. If the eligible employee deployment date is within 90 days or less of promotion testing
cycle, the department will proctor the testing process under the same guidelines as identified
to all candidates who meet the minimum qualifications.
3. If the eligible employee returns from a deployment prior to a promotion testing cycle, the
employee will be eligible to participate in the testing cycle if he/she meets all the minimum
qualifications.
4. If the eligible employee is deployed during the promotional testing cycle, the employee can
compete during the testing cycle as long as all eligibility requirements regarding the minimum
qualifications are met and that it does not create an undue hardship on the agency to provide
such a method of testing.
5. If the eligible employee chooses not to participate in the promotion process in any way
prior to a deployment or while deployed, the eligible employee will submit their decision
in writing to their immediate supervisor within 21 days from the date of the promotion
announcement. If the employee does not respond, it will be documented by the supervisor and
annotated as a non participant.
5.6 If an employee is injured while serving an active duty deployment in time of war, he must be
cleared medically by City medical services before returning to work.
6.0 PROCEDURES
6.1 When an employee receives notification of an active duty deployment in time of war, he must
immediately notify his supervisor and provide him with a copy of the official set of activation
orders. A benefit eligible employee must also submit a leave request form if he wishes to use any
paid leave during the deployment. At the end of any paid leave used, the employee must be placed
in an unpaid leave status to be eligible to receive the pay supplement provided by the City.
6.2 The supervisor will furnish the employee with a copy of Policy F-16, Military Leave -
Deployment in Time of War (this policy).