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Morgan Hill, California
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Zucker Systems
over 4 separate Divisions, including Housing, Economic Development, Support
Services and another function that includes the Planning and Building Divisions. The
existing organization chart shows that the Planning and Building functions are headed
by a Community Development Director - suggesting that there is a smaller
Community Development Department, consisting of a Planning and Building
Division, within a larger Community Development Department.
Staff said that the ACM is responsible for oversight of the four separate Divisions in
the Department and the Community Development Director is responsible for and acts
as the Planning Manager for day-to-day management of the Planning Division and the
Building Official acts as the Division Manager for day-to-day management of the
Building Division.
However, at times, the Community Development Director will provide oversight to
one or all of the other Divisions within the Department when the ACM is unavailable
or delegates’ oversight responsibility in connection with a special project.
Adding to the confusion is that fact that the organizational management structure for
the Planning and Building Divisions actually “works” differently in practice than
shown in Figure 2. The Community Development Director no longer directs the
activities of the Building Division; just the Planning Division as shown in Figure 7.
The existence of an ACM position over Community Development and a Community
Development Director position that is only charged with managing the Planning-
related functions is confusing. Moreover, maintaining a Community Development
Director position that is currently only responsible for Planning-related functions and
has occasional, temporary oversight of other functions or projects within other
functions is unusual. If the Community Development Director's span of control has
been reduced to Planning Division oversight, the title should be changed accordingly
to reflect the actual responsibilities (also see our recommendations under the
“Building” section above about the Building Division structure).
115.
Recommendation:
The CDD title should be changed to Planning Director
or Current and Long-Range Planning Director.
Project Managers
Staff indicated that they act as the lead on current planning applications and feel that
they have generally been given full authority to act as “true Planning Project
Managers.” We have referred to “Planning Project Managers” in some of our other
studies as a “Cradle-to-Grave,” system. With this System, the assigned current
planner manages and works directly on the project from pre-application through
building inspection.