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Morgan Hill, California
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Zucker Systems
operational and the Division has transitioned to a paperless system.
Job Descriptions
In
reviewing the job descriptions for the Division, we found that many of them
contained inaccurate supervisor title references.
110.
Recommendation:
The Community Development Director should work
with the Human Resources Department to update job descriptions for the
Division.
Meetings/Communication/Team Work/Morale
There are a number of reoccurring, regularly scheduled meetings in the Planning
Division, which are intended to advance communication and coordination between
the Division and related development-related functions in the Department, including
the following:
▪
A regularly scheduled weekly meeting held on Tuesdays between the Assistant
City Manager for Community Development, the Community Development
Director and Planning Division Staff to discuss tentative agenda items, current
planning issues and exchange information. Building Division staff attends when
they have an item they want to discuss with planners;
▪
A regularly scheduled weekly one-on-one meeting held between the Community
Development Director and his direct (planner) reports;
▪
A regularly scheduled weekly Leadership Team/Huddle Tuesday morning meeting
held between the City Manager and Department heads, which are attended by the
Assistant City Manager for Community Development and Community
Development Director). The meetings are held to review the CC agenda, Council
or City priorities and discuss management/leadership issues or other topics of
interest;
▪
A regularly scheduled Monday afternoon meeting between the Assistant City
Manager for Community Development and the Community Development Director
to discuss department issues and items of information; and
▪
An as needed manager-level meeting between the Community Development
Department and Department of Public Works manager (Staff indicated that this
meeting has not been held in some time).
Due to time constraints, we were not able to observe any of these meetings to assess
how well they function. However, we obtained a copy of an agenda for the regularly
scheduled Tuesday Division staff meeting and a recent Leadership Team