Development Services Review. Final Report. Zucker July 2016

Morgan Hill, California

109

Zucker Systems

One of the annuitant contract planners is used to cover an Assistant/Associate Planner

position vacancy, which is currently being filled. About 75% of the contract planner’s

time is devoted to counter coverage. After the new Associate Planner starts and is

trained, 50% of the Associate Planner’s time will be allocated to counter coverage.

The contract planner will then be reallocated to case processing about 2 days per week

so that the existing Associate Planner can continue to support the City’s new TRAKiT

data management system rollout.

The other annuitant contract planner is used to cover regular staff planner time that is

being absorbed by the TRAKiT system project. This contract planner will be phased

out once TRAKiT is launched. Both annuitant contract planners report to the Director.

The cost for both of the annuitant contract planners was included in the TRAKiT

project budget. Currently, each annuitant planner is managing 7 current planning

projects.

The second type of Contract Planner includes planners provided by PMC and M-

Group. These Contract Planners handle expedited review cases. Applicants desiring

expedited review pay the cost of the actual Contract Planner, plus the application fee,

plus 15% for City administration in exchange for expedited review.

See our discussion under “

expedited review”

regarding the expedited review

process.

Contract planners provided by PMC and/or M-Group are utilized as needed, so their

hours vary. The Director indicates that they currently utilize 2, experienced contract

planners (e.g., Senior/Principal level) that equates to .7 FTE (e.g., .35 FTE each). One

reports to the Director and one to a Senior Planner. Currently, these contract planners

are managing a total of 5 cases (see Table below).

Development Services Technician

As noted earlier, the Development Services Technician (DST) handles over-the-

counter planning permits, administrative use and Tree Removal Permits, processes

deposits for contract planning services and trains the Municipal Services Assistant.

The DST is currently managing 1 planning case.

Staffing Analysis

Table 19 below summarizes the above-described existing staffing resources available

to process current planning cases and the number of cases currently being processed

by position.