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Zucker Systems
9.
The project is discussed at a second DRC meeting, where applicable. DRC
comments are emailed to the assigned project planner and the MSA and copies
are placed in the file. Comments are not uploaded into the Tide Mark system.
As described above, DRC reviewers are given 14 days to review new projects.
The Department has not formally established Performance Standards for up to
three review cycles. We noted that the 14-day deadline is not always observed
by reviewers, particularly Engineering.
149.
Recommendation:
Performance Standards should be established for the
PC and CC approval processes for up to 3 review cycles and included in the
TRAKiT system so that they can be tracked, monitored and reported on
quarterly.
See the “Performance Standard” heading below regarding our
recommended standards for PC and CC processes.
See our above recommendation about using the new TRAKiT System to
record, store and transmit all DRC review comments for all planning
application types
.
The assigned project planner forwards a letter to the applicant by mail/email
that includes DRC comments/conditions and outlines deficiencies that need to
be corrected so that processing can continue. The staff review and application
completeness cycle continues until the application is acceptable for further
processing.
150.
Recommendation:
The TRAKiT system should include templates for staff
review and other standard correspondences.
10. If the project is in acceptable form to continue processing, the assigned project
prepares a scope of work for Initial Study per the California Environmental
Quality Act (CEQA) for non-exempt CEQA projects and notifies that applicant
that he/she must complete a Phase I soils report at their expense and submit the
report as soon as it is completed. The cost of the Initial Study work effort is
determined and applicant is notified that they must submit funds to cover the
cost of the City’s CEQA Environmental Consultants performing work,
including a 15% administrative fee that covers staff’s time managing the
consultant.