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City Manager
2017-2021 FINANCIAL PLAN
The Digital Mailroom is a concept
where all incoming, physical
communication (mail) is centralized in
the mailroom, converted to digital
form by a document scanner, then
routed electronically to the
appropriate parties throughout the
organization based on established
distribution rules. A Digital Mailroom
will improve the City’s business
processes making them more
accurate, much faster and more cost
effective giving the City a competitive
edge as we grow the City of Surrey.
A Digital Mailroom turns paper into
digital data allowing for the
automation of the mailroom process.
This data can then be sorted,
distributed and stored instantly
creating departmental efficiency
savings in time and money; and
Corporate Scanning initiative seeks to
ensure that City Scanning is addressed
as a Corporate Service performed by
the Surrey Scanning Services division
in the Records Centre. Surrey
Scanning Services will ensure that
scanning is adequately documented,
and that scanning is accomplished to
industry standards, and in compliance
with legislation. Surrey Scanning
Services would reduce the growing
costs of outsourcing, reduce
departmental workloads, give the City
the ability to scan and upload directly
into City applications, reduce offsite
storage costs, resolve issues while
ensuring we meet legislative
compliance.
Community Safety Patrols in the community
CORPORATE SUSTAINABILITY
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