Name that Section - Frequently Used Education Code and Title 5 Sections for Community College Districts

Name that Section: Frequently Used Education Code and Title 5 Sections for Community College Districts

113

PPENDIX

AMPLE

NFORCEMENT

ERSONNEL

ILE

NSPECTION

OLICY

The ___________ Community College District Police Department will maintain an official

personnel file in which all personnel information and documents which the Department wishes to

keep regarding employees and which are required by law will be maintained. In no case shall an

employee have the right to inspect records relating to the investigation of a possible criminal

offense, letters of reference or ratings, reports or records that were: (1) obtained before the

employee’s employment with the District; (2) prepared by identifiable examination committee

members and (3) obtained in connection with a promotional exam.

This section for law enforcement only:

[

In responding to background investigations and reference checks, pursuant to Government

Code section 1031.1, the Department will only consider the contents of the official personnel file

in considering its response to such a request pursuant to Government Code section 1031.1.]

An employee wishing to inspect his/her personnel file may only do so between the hours

of 9:00 a.m. and 5:00 p.m. Monday through Thursday (Holidays excluded).

An employee wishing to inspect his/her personnel file must submit a written request for

an appointment with the [custodian] at least 24 hours in advance. The [custodian] will

then notify the employee of the date and time of the inspection in writing. The employee

will not be required to wait more than 72 hours from the time the request was made to

inspect his/her file.

In the event the employee wishes to have another person/representative inspect his or her

personnel file, the employee must provide the person/representative with written

authorization at least 24 hours in advance. The [custodian] will then notify the employee

of the date, time and place of the inspection in writing. It is the employee’s responsibility

to notify the person to whom the employee has given written authorization to review the

employee’s personnel file of the date, time and place of the inspection.

An employee wishing to inspect his/her file may request to do so during usual business

hours, with no loss of compensation to the officer.

The Department shall have an official monitor of the employee’s inspection or the

employee’s designee’s inspection of the employee’s personnel file while it is being

reviewed. Under no circumstances shall the employee or the employee’s designee

remove the personnel file or any of its contents from the area designated by the

Department during the inspection. Should the employee desire copies of any documents

located in his/her personnel file, the Department will have the documents copied within

72 hours of the request.