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79 B - General Employment Policies
City of Greensboro Personnel Policy Manuał
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6.2 Direct Deposit
A. Each employee will complete the Direct Deposit Authorization Form in accordance with
industry standard direct payroll deposit rules and procedures, noting applicable bank account
and routing transit number to authorize the deposit transaction. Forms will be entered into the
processing system by a Payroll staff member and filed in Finance.
B. Employees may designate up to three different financial (banking) institution accounts
to receive deposits of pay. They may also designate an amount to be deducted for their
Greensboro Municipal Credit Union savings account.
C. Payments for reimbursement of related employee benefits (such as dental or flexible
spending reimbursements) will be made to the Account Number 1 designated on the Direct
Deposit Authorization Form.
D. Following initial set up of accounts and banking information, the City will perform a routine
test of a deposit transaction or “pre-note.” The employee will receive a City check on his first
payday. Unless the bank notifies the Payroll Supervisor of problems with the bank information,
all payments for wages, dental or flexible spending reimbursement after that time will be via
direct deposit.
E. Should an employee discontinue automatic deposit of funds into a financial institution
checking and/or savings account during the term of his employment with the City, the
employee must contact Payroll in the Finance Department to make arrangement for future
payroll payments.
F. Banking products that promote and accommodate electronic deposit of funds may be
available from time to time and will be evaluated by Finance Department staff for inclusion in
the City’s compensation and related employee benefit payment program.G. An employee who
believes he may qualify for the extreme hardship exception noted in Section 5.2 of this policy
should contact the Payroll Supervisor in the Finance Department to discuss the procedure to
apply for the extreme hardship exception.
7.0 HUMAN RESOURCES CONTACT
Finance Department - Payroll Supervisor; Finance Director
8.0 APPENDIX, APPENDICES
Direct Deposit Authorization Form (FIN-ADM-21-3632 - available from City Print Shop)